About this role
Specific Duties and Responsibilities:
Payroll Administration, 401(k), and Benefits Management
• Process and reconcile payroll registers, direct deposits, and check registers for all pay groups
• Prepare and post GL entries; run and format GL/BI reports
• Manage 401(k) reporting, match calculations, census files, annual audits, and Form 5500 filings
• Process W-2s, review quarterly 941s, and manage payroll variance reports
• Manage Ad-hoc reporting (Union, OSHA, etc)
• Calculate vacation & personal time accruals, commission payouts, and shareholder medical imputed income
Banking & Cash Management
• Complete monthly bank reconciliations and organize banking statements for multiple entities
• Monitor payroll accounts for discrepancies and address positive pay issues as needed
Tax Compliance & Regulatory Filings
• Prepare and file multi-state sales tax returns; handle audits and maintain tax rates in JDE
• Coordinate OH CAT Tax filings and resolve sales tax notices
• File IRS Form 2290 and manage FMCSA, NMFTA SCAC, UCR, and UIIA renewals
• Complete NY HUT filings, IL mileage reporting, and coordinate vehicle registrations
Corporate & Systems Administration
• File annual corporate reports
• Manage workers' compensation reporting and NYSIF disability filings
• Maintain headcount files; set up new pay groups and register for SIT/SUI as needed
• Update Payroll Software for rate/filing changes and manage Concur expense reimbursement schedules
Knowledge, skills and abilities:
• Strong leadership skills
• Ability to work in a team environment
• Excellent oral and written communication skills
• Deals effectively with multiple internal/external customers of varying levels
• Demonstrated proficiency in communication, self-presentation and interpersonal skills
• Strong attention to detail
• Multi-state sales tax requirements
• Ability to manage recurring tasks on daily, weekly, semi-monthly, monthly, quarterly, and annual schedules
• Experience with JDE, Workday, Empower and Asset Keeper is a plus
Core Values
• Deliver Service
• Be Positive
• Embrace Family
• Be a Team Player
• Show Integrity
• Have Grit
Job Type: Full-time / Salaried
Pay: $50,000 - 70,000
The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.
Benefits:
• 401(k) with company match
• Dental insurance
• Health insurance
• Vision insurance
• Health Savings Account (HSA)
• Voluntary Life Insurance
• Employee Assistance Program
• Wellness Program
• Paid holidays
• Paid time off