About this role
Position Summary
The Records Management Specialist, under direct supervision, will be responsible for the retention and destruction of closed client paper files.
Responsibilities
• Records Management and Support
• Processes client paper files for retention and destruction according to the Records Management Policy and Records Management Standard Operating Procedure.
• Scanning client paper files into the Electronic Health Record system that do not meet the destruction requirements.
• Assists with record requests (e.g., locating, scanning, and sending records), as needed.
• Establishes rapport with staff, while maintaining appropriate boundaries.
• Communication
• Communicates and working with a multi-faceted team of professionals.
• Supervision
• Receives Supervision
• Receives supervision from and actively communicate with supervisor on an ongoing basis throughout the week by phone, email, written message and when possible, in person regarding program matters.
• Leadership
• Establishes rapport with staff, while maintaining appropriate boundaries.
• Risk
• Maintains confidentiality and working in a professional manner with colleagues.
Qualifications
• Credentials/Licensure:
• Valid driver's license and car insurance.
• Clearances:
• State Police
• FBI
• Child Abuse Clearances
Working Conditions
• Physical Demands
• This position requires operating a keypad device 50% of the day and electronic/office equipment 50% of the day. Travel is required approximately 5 times per month about 25% of the day. Fingers, thumbs, hands, wrists, elbows, legs and feet are all routinely used throughout the day. The lower and upper torso is used 25% of the day. Employee must meet minimum requirements for hearing, speech, and vision. Walking is required 25% of the day. Standing occurs 25% of the day. Sitting happens 75% of the day. Reaching above the shoulder as well as bending and twisting are performed 25% of the day. This function routinely lifts 10 pounds, 4 times per day. The maximum lift is 25 pounds, 1 time per day. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Mental Demands:
• Continually handles nothing.
• Frequently performs multiple tasks and handles distractions that interfere.
• Occasionally handles diversity of problems and the need to concentrate.
• Seldom has the need for quick decisions.
• Environmental Factors
• Office
• Working Hours
• Monday through Friday, up to 40 hours per week. Part-time/Full-time