About this role
POSITION DESCRIPTION
Position Title: YDI Contracts Officer/Youth Administrative Support Salary: $35,000.00 - $40,000.00 annually Term: 18 month contract position covering a maternity leave. Location: NCNS Head Office - 129 Truro Heights Road, Truro, NS Position Reports to: Social Youth & YDI Coordinator
Position Overview
Under the direction of and reporting to the Social Youth & YDI Coordinator, the YDI Contracts Officer/Youth Administrative Support is responsible for clerical, financial, and administrative services to the Youth Development Initiative.
Essential Functions and Duties
• Coordinate meeting facilities, catering services, and accommodations for Indigenous Youth Community Grants Committee participants, when required. o Indigenous Youth Community Grants Committee meetings should occur once a month. o Communicate meeting agendas and travel itineraries to participants. o Process travel claims and other payables for participants.
• Process travel claims for workshops/meetings and ensure details are submitted to finance.
• Draft grant agreements and reports for the Indigenous Youth Community Grants program.
• Ensure that Indigenous Youth Community Grants funds are distributed to trustees, as per policy.
• General support and administrative services for the Youth Development Initiative program.
• Coordinate and take lead of planning Youth Camps.
• Assist with collecting data required to complete quarterly and annual reports for the Department of Community Services.
• Work to receive appropriate management level approvals for payments and agreements.
• Preparation of purchase orders and visa reconciliation.
• Facilitate payment of invoices by reminding and contacting clients, contractors, vendors, etc., with outstanding accounts.
• Assist the Youth Development Initiative with quarterly and year end reporting (as required).
• Assist the Social Youth & YDI Coordinator with preparing and providing budget updates at management meetings for review and verification.
• Keep up to date files and confidentiality agreements.
• Continually seek education and training to remain culturally responsible and sensitive to the needs of client(s).
• Develop and implement self-care plan and fiscal work plan.
• Any other related duties as required to enhance the Youth Development Initiative's operational and/or program needs, as requested by the Social Youth & YDI Coordinator.
$19.23 - $21.97/ hour