About this role
Responsibilities
• Assist site team with general administrative duties and processes.
• Maintain staff deployment lists, contact directories, and org charts.
• Prepare monthly site reports, manpower reports, and admin summaries.
• Receive, file, and distribute project documents.
• Maintain project files, registers, logs, and tracking lists.
• Ensure document version control, confidentiality, and security.
• Manage Project SharePoint and ISO filing system.
• Schedule project meetings and prepare minutes.
• Coordinate resources, inventory, and logistics (PPE, stationery, equipment, software).
• Set up staff biometrics, monitor attendance, and manage onboarding/offboarding.
• Support audits, inspections, and internal quality reviews.
Requirements
• Diploma in Business Administration or related field.
• 2–3 years’ experience in project administration, document control, or site admin (construction, engineering, or infrastructure preferred).
• Experience supporting project teams or technical departments.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Familiarity with ISO filing systems and document control practices.
• Knowledge of biometric attendance and HR/admin tools.
• Experience with LTA InSight is an advantage.
• Strong organizational skills and attention to detail.
• Ability to maintain audit-ready documentation and version control.
• High integrity and sense of confidentiality.
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!