Operations Coordinator @ MAT

Responsibilities

• Respond to emails and calls from employees regarding the building and security and follow up with them once their request has been completed;

• Delegate and assign tasks to members within the Building Operations and Security Department

• Manage equipment on-loan to employees and other companies;

• Coordinate the fire response teams within Matrox;

• Liaison between Matrox and outsourcing companies for evacuation procedures;

• Write business communications on behalf of the department in both English and French;

• Create and update forms and manuals;

• Generate and tabulate spreadsheets;

• Data entry and update databases;

• Coordinate and schedule trainings to maintain specialty certifications such as First Aid and Forklift Certificates;

• Oversee new employee safety procedures for emergency situations;

• Overseeing ergonomics for employees with medical files and update ergonomic registries;

• Maintain vehicle certifications and registrations;

• Carry out general office tasks and administrative tasks related to building maintenance.

Qualifications

• A DEC, DEP or AEC Diploma in Office Systems Management, Business Management or a related field.

• Excellent organizational and time management skills;

• Excellent interpersonal and customer service skills.

• Ability to work as part of a team and independently;

• Intermediate knowledge of Microsoft Excel and Word;

• Ability to prioritize based on urgency and manage multiple tasks;

• Excellent written and verbal skills in English and French;

• Building operations and maintenance knowledge would be an asset.