About this role
Position Hours
8:00 am to 5:30 pm, Monday through Thursday and 8:00 am to 12:00 pm on Friday
Minimum Job Duties
Performs responsible, skilled, and technical work in support of the Operations Department to include but not limited to data management across all areas, regulatory filings, inventory, fleet management, maintenance scheduling, purchasing, customer relations, and other areas of administration assistance as assigned. Future tasks will include CMMS deployment, planning, and scheduling.
• Supervise and evaluate subordinate staff member(s).
• Prioritize work tasks and delegate them to ensure completion within assigned time frames.
• Performs data management and filing support for operations, maintenance, and compliance divisions.
• Assists in the preparation of regulatory filings, to include populating spreadsheets, assisting in data collection, and mailings.
• Performs inventory, procurement, and audit functions for all operational supplies/equipment. Tasks include inventory counts, dispensing supplies, receipt/invoice coding, obtaining quotes and creating purchase orders for needed supplies to include uniforms.
• Performs routine assessment of inventory to ensure spare pumps are being rotated in and out of inventory/service as required. This shall also include forklift operation and physical rotation of pump/motor shafts while in storage.
• Oversees all fleet and major equipment activities to ensure maintenance schedules are being met, monitoring mileage, general vehicle use/wear, and assisting with the purchase of new vehicles/ equipment. Tasks will also include assisting in budgets and pricing for annual service contracts.
• Assists in scheduling all required safety training and annual testing. Tasks shall also include fire safety/equipment inspections, respirator fit testing, and environmental licensure renewals.
• Assists in developing and updating maintenance schedules for all fixed assets, to include planning/scheduling activities upon CMMS implementation.
• Assist in emergency response planning and preparedness. Tasks shall include equipment testing and fueling.
• Assists in updating Operation and Maintenance manual on a quarterly basis.
• Additional administrative or supervisory duties which may be assigned.
Minimum Qualifications
• Minimum two-year degree in Business Administration or related field.
• Minimum two years of experience in administrative support role for a public utility.
• Ability to supervise/prioritize work tasks, delegate, and supervise subordinate employees.
• Leadership skills in group settings, personnel or program management experience.
• Possession of an appropriate drivers’ license valid in the State of South Carolina.
• Ability to read, write, and complete semi-complex mathematical equations. Must have a thorough understanding, knowledge, and be proficient at or above the level of high school level algebra.
• Ability to communicate in a clear and precise manner, both verbal and written.
• Possess excellent organizational skills and multi-tasking abilities.
• Self-motivated and be able to work independently or as part of a team.
• Six years’ experience in office administration, procurement, and inventory functions.
• Must be proficient in the use of Adobe and Microsoft Office software applications to include PowerPoint, Word, and Excel.
• Must have knowledge and understanding of appropriate safety procedures and be able to respond in emergency situations.
• Knowledge of the safe use and operation and preventive maintenance of the common hand and power tools which may be required in the work.
• Knowledge of the safe use, operation, and preventive maintenance of the equipment to which assigned.
• Ability to work in a warehouse environment, to include climbing ladders.
Beneficial Skills & Experience
• Four-year college degree in Business Administration or another related field.
• Prior work experience in the utility field.
• Be licensed as a D level (or higher) Water Distribution Operator by the State of South Carolina.
• Be licensed as a D level (or higher) Collection System Operator by the Water Environment Association of South Carolina.
Compensation & Benefits Package
Salary Commensurate with Education & Experience
Paid Time Off
Holiday Pay
Insurances
PEBA Health
PEBA Dental
PEBA Vision
Health Savings Account
Flex Spending Accounts
Retirement Plans
SC Retirement System (9% mandatory)
401(k) Plans (voluntary)
457(b) Plans (voluntary)
Other Insurances
Life
Disability
Other (accident, cancer, critical illness, etc.)