About this role
Are you a highly organised, proactive office operations professional who thrives on ownership, structure, and keeping every detail under control?
We’re looking for a talented Office Manager to join our team at Expo Centric. This role is perfect for someone who’s passionate about building efficient office systems, managing documentation and compliance, supporting smooth day-to-day operations, and ensuring nothing falls through the cracks.
At Expo Centric, we don’t just fill roles — we build teams that create extraordinary experiences. Every position here plays a key part in delivering projects that wow our clients and help us grow. You’ll be part of a company that lives by its core values: Courage, Curiosity, Selflessness, Judgement, and Communication.
🎥 Discover what we do at Expo Centric: https://www.youtube.com/watch?v=7yKFWj_8e3Q https://www.youtube.com/watch?v=PiR8qYJ2IRQ&t=9s
🔍 What You’ll Do
• Own and maintain office documentation, compliance records, vendor contracts, internal policies, SOPs, onboarding documents, and confidential files. • Design and manage a centralised document management system, including version control, naming conventions, retention schedules, and access permissions. • Oversee front-of-house operations, office presentation, correspondence, procurement, supplies, and day-to-day workplace coordination. • Manage office budget tracking, invoice processing, reconciliation in Xero, and vendor payment coordination. • Coordinate employee onboarding and offboarding, including documentation, induction scheduling, equipment requests, system access, and workplace readiness. • Manage vendor relationships, service contracts, renewals, renegotiations, and performance monitoring. • Support office compliance, WHS records, safety documentation, workplace inspections, emergency procedures, and incident reporting. • Plan and coordinate corporate events, client visits, internal celebrations, travel logistics, catering, and related vendor arrangements. • Identify workflow inefficiencies and implement improvements across administrative systems, tools, and processes. • Use platforms such as Microsoft 365, SharePoint, Teams, Outlook, Forms, Excel, BambooHR, and Xero to support operational excellence.
✅ What You Bring
• Bachelor’s degree in Business Administration, Management, Legal Management, or a related field. • Minimum 5 years of progressive office management or senior administrative experience. • At least 2 years in a supervisory, team lead, or senior coordination capacity. • Proven experience managing document control systems, compliance records, office administration, or operational documentation. • Strong written and verbal communication skills in English; Tagalog proficiency is an advantage. • Confidence reviewing, drafting, and managing operational documents such as contracts, NDAs, vendor agreements, policies, and SOPs. • Strong organisational skills and the ability to manage competing priorities with minimal supervision. • Experience with vendor negotiation, budget tracking, invoice processing, and reconciliation. • High discretion and integrity when handling confidential documents, HR records, and sensitive business information. • Proficiency with Xero, Microsoft 365, SharePoint, Teams, Outlook, Forms, Excel, and BambooHR or a similar HRIS. • Experience with Power BI, Trello, Asana, Monday.com, DocuSign, or similar platforms is an advantage.
🌟 Why Join Expo Centric?
• Work with a cross-border team making tangible impact across Australian and Philippine operations. • Take ownership of a key operational role where your systems, organisation, and judgement directly support business success. • Be part of a collaborative, values-driven workplace that recognises initiative, accountability, and continuous improvement. • Access mentoring from senior leaders and performance-based growth pathways. • Contribute to a growing business where your expertise shapes real outcomes. • Work in a role where you are trusted to improve processes, strengthen documentation, and raise the standard of office operations.
Ready to Apply?
Submit your CV and a short cover letter outlining how your experience aligns with this role.
Expo Centric is an equal opportunity employer. PHP 45,000–60,000