About this role
[What the role is] IMDA is recruiting for a Personal Assistant to provide comprehensive administrative and operational support to Directors and their Divisions. [What you will be working on]
• Manage the full spectrum of secretarial duties, including scheduling meetings and managing Directors' calendars • Assist with expense claims for Directors • Solicit agenda items from relevant parties within the Divisions so as to prepare and distribute agenda and meeting materials prior to the meeting • Partner team members to provide efficient operational support to the Divisions. This includes maintaining an efficient filing system, booking of meeting rooms, raising payments, travel arrangements, budget coordination etc. • Act as the point-of-contact for new hires in assisting on-boarding logistical preparation as well as for outgoing staff for their exit clearance procedure • Provide support and logistics arrangement for events/programmes organised by the respective Division eg team building events • Cover duties for other Personal Assistants when required eg during their leave periods • Assist in any ad-hoc duties as assigned
[What we are looking for]
• Related working experience with more than 5 years in office management and administrative support. Experience in public sector will be an added advantage • Ability to organise and meet deadlines with minimal supervision • Discretion and trustworthiness, particularly the ability to maintain confidentiality of sensitive information whilst planning and executing diverse tasks at the same time without supervision • Flexibility and adaptability to a fast-paced environment #LI-IT2