About this role
ABOUT AUSTIN REGIONAL CLINIC:
Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years! We are one of central Texas' largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members: Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit https://www.austinregionalclinic.com/careers/
PURPOSE
Responsible for maintaining the integrity of the accounts payable subsidiary ledger by reviewing invoices for accuracy and timeliness and applying knowledge of policies & procedures to activities associated with the subsidiary ledger. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.
ESSENTIAL FUNCTIONS
• Invoice Processing:
• Reviews invoices for accuracy and timeliness.
• Accurately codes invoices to ensure consistency and proper cost allocation of invoiced amount.
• Enters invoices into system with consistent and detailed descriptions.
• Obtains appropriate approvals prior to processing payment.
• Reconciles vendor statements to accounts payable vendor balances, and resolves discrepancies.
• Assists with 1099 annual reporting.
• Directs the weekly check runs. Retrieves checks, updates and reconciles associated logs.
• Reviews P-Card account coding and tax remittance.
• Maintains and reconciles the purchasing / inventory accrual.
• Works with internal customers to insure accurate vendor billing.
• Prepares electronic file for automated vendor invoice uploads.
• Assists with bringing vendors online with electronic invoicing.
• Meets accounting close deadlines as assigned.
• Provides support cross-functionally as required.
• Updates accounts payable policies and procedures as needed.
• Provides guidance and assistance to less experienced staff.
• Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance and Code of Conduct.
• Regular and dependable attendance.
• Follows the core competencies set forth by the Company, which are available for review on CMSweb.
OTHER DUTIES AND RESPONSIBILITIES
• Performs other duties as assigned.
QUALIFICATIONS
Education and Experience
Required: High school diploma or GED.
Preferred: Two (2) or more years of accounts payable experience preferred. Two (2) or more years of Healthcare industry experience preferred. Oracle experience preferred.
Knowledge, Skills and Abilities
• Knowledge of accounts payable processes and procedures.
• Strong attention to detail and accuracy.
• Intermediate / advanced user of MS Access and MS Excel.
• Thorough understanding of Oracle accounts payable module.
• Thorough knowledge of PC software applications.
• Ability to gather, monitor, and document data.
• Ability to facilitate and practice security and confidentiality of information.
• Ability to understand underlying details and identify errors.
• Ability to engage others, listen and adapt response to meet others' needs.
• Ability to align own actions with those of other team members committed to common goals.
• Excellent computer and keyboarding skills, including familiarity with Windows.
• Excellent verbal and written communication skills.
• Ability to manage competing priorities.
• Ability to perform job duties in a professional manner at all times.
• Ability to understand, recall, and communicate, factual information.
• Ability to understand, recall, and apply oral and/or written instructions or other information.
• Ability to organize thoughts and ideas into understandable terminology.
• Ability to apply common sense in performing job.
Work Schedule: Monday - Friday 8am-5pm