About this role
POSITION SUMMARY:
Administration of the day-to-day operations of the human resources function effectively handling sensitive, confidential employee information. Respond to employee questions and external queries concerning a variety of HR matters.
ESSENTIAL FUNCTIONS:
1. HR Administration - Through company systems and communication mechanisms, proactively lead administration for the Human Resources department to support and fortify our workforce and the Company, always applying appropriate confidentiality and discretion.
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• Administrative Support - Administratively support the HR team and workforce.
• Maintain electronic and hard copy employee, benefits, and departmental files.
• Schedule meetings, on an individual, team, and Company-wide scale.
• Maintain the HR mailbox and respond to employee, vendor, and other incoming inquiries.
• Originate and track HR team meeting agendas and related action items and notes.
• Respond to internal and external verifications of employment.
• Update organizational charts.
• Provide backup support to the Head of HR.
• Collect and distribute HR mail.
• Prepare and submit expense reports.
• Book business travel, as needed.
• Order department supplies.
• Provide front desk backup support.
• HRIS & Reporting
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• Create, run, prepare, and communicate periodic and ad hoc reports from the Human Resources Information System (HRIS)
• Audit employee data and file feeds.
• Execute data gathering and input projects.
• Input, review, and confirm data in the HRIS system.
• Respond to audit requests.
• Budget & Accounting
• Process and code invoices.
• Administratively maintain HR and Benefits budgets.
• Communicate and support accounting and Payroll processes.
• Prepare and submit expense reports.
• Employee Experience
• Create and distribute employee commitment awards.
• Arrange gestures of support, life event gifts, and other employee experience actions.
• Author, review, edit, and distribute company- and group-wide communications.
• Update intranet and other internal and external communication channels.
• Provide event planning and execution support.
• Assist with employee onboarding.
• Provide support for Company philanthropic activities, as assigned.
• Execute employee experience program aspects as needed.
• Benefits
• Reply to employee benefits inquiries.
• Communicate with vendors regarding employee benefits matters.
• Assist with planning, communication, and execution of Open Enrollment.
• Prepare and track Leave of Absence (LOA), Family Medical Leave Act (FMLA), Consolidated Omnibus Budget Reconciliation Act (COBRA), and other benefits documents.
• Audit billing, enrollment, and other benefits reports.
• Support Wellbeing program activities.
• Special Projects
• Assist with special projects such as position description maintenance, HRIS data input, internal and external internet updates, and any others.
• Perform research, data analysis, and synthesis as necessary/requested.
SECONDARY RESPONSIBILITIES:
• Provide back-up support for HR team and Office Management, as necessary. • Maintain, share, and apply knowledge of relevant legislation changes. • Perform other job-related duties as assigned.
QUALIFICATIONS:
Education - High school diploma, or equivalent.
Further Training - N/A
Professional Experience - At least 3 years of administrative experience.
Computer Skills -
• PC proficiency to include (to include but not limited to) Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company specific software. • Ability to adapt to new or changing software programs.
Mobility - Occasional travel to Company offices.
Other Requirements -
• Demonstrated ability to maintain confidentiality. • Excellent written and verbal communication skills. • Strong applied writing, grammar, spelling, and proofreading capabilities. • Keen attention to detail and application of accuracy. • Efficient work execution and follow-through to meet deadlines. • Provision of customer-focused service and team mentality. • Professional in-person, phone, and written etiquette. • Applied prioritization and multi-tasking, • Demonstrated interpersonal and organizational skills.
EQUIPMENT OPERATION:
• Standard office equipment including PC, telephone, copier, fax machine, printer, etc.
Pay Range: $48,000 - $60,000
CDP proudly offers to all employees working a minimum of 30 hours per week market-leading health benefits including medical, dental, vision and prescription, etc.