About this role
Our associates celebrate lives. We celebrate our associates.
JOB RESPONSIBILITIES
• Direct supervision of two or more full time employees • In accordance with company policies and procedures oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash • Assigns processing orders and controls storage inventory • Coordinates the completion and filing of various forms and reports; verifies accuracy • Administers local HR processes as applicable • Collaborates and supports all other departments within the business unit • Reviews time cards and administers corporate payroll policies and procedures • Facilitates vendor coordination and supervision • Pulls monthly reports for key performance indicators • Trains staff in processes and procedures • Processes expense reports and tracks Capital Expenditure Authorizations • Conducts Sarbanes Oxley (SOX) Audits • Assists Associates in ensuring all documentation is SOX compliant • Maintains vehicle records and licenses • Updates General Price Lists and approves contracts as necessary • Manages Alarm Systems including codes, working order, etc. • Monitors document retention policies and disposes of expired documents in a secure manner • Prepares customer statements • Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations • Assures compliance with all company policies and procedures
MINIMUM REQUIREMENTS
Education
• High school diploma or equivalent • Completion of a diploma training program at a college or technical school preferred
Experience
• 5 years of administrative management experience with a strong customer service focus • 3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience • MS Project management and database software experience or equivalent
Knowledge, Skills and Abilities
• Ability to multi task and set priorities • Ability to work flexible hours as needed • Ability to work with minimal supervision • Ability to display compassion and remain calm in stressful situations • Working knowledge of office equipment including, calculators, copiers, printers, and fax machines • Communication skills both orally and in writing • Customer service skills • Organizational and problem solving skills • Understands confidential matters and documents
Postal Code: 34232
Category (Portal Searching): Operations
Job Location: US-FL - Sarasota