About this role
Senior Secretary & Administrative Officer (1 year contract)
Country: Singapore
This role is responsible in providing administrative support to the Singapore branch.
Key Responsibilities
• Liaise with vendors and service providers. Assist in procurement of office supplies, vendor selection and service /contract management and renewal. Raise new vendor on-boarding application as appropriate and follow through vendor process. • Manage the office admin related payment especially reviewing expense claims and checking invoices against purchase/service orders, quotations and contracts. • Support logistics of office activities and business events, such as regular breakfast/tea provision, town hall, annual dinner, office training, seminars, offsite, premium gifts, client gift register. • Interface with building management team and vendor for daily facilities services, repair and maintenance, etc. • Assist in logistics for staff on-boarding and termination • Support office reconfiguration, renovation and relocation. • Book air-tickets and hotels, apply business visas and coordinate other logistics for executives travelling overseas. • Answer incoming calls, greet visitors, handle mail/courier, arrange meeting room, etc. • Provide occasional pantry service support such as serving tea and coffee for visitors. • Support office health and safety arrangements, e.g. pandemic related measures, set up and reports. • Perform as local coordinator to support ad hoc regional project work or assignment when needed, assigned by your manager.
Requirements
• Secondary education with minimum 5 years’ working experience in office administration. • Good command of spoken & written English. • Good communication skills and PC skills (Microsoft Office). • Proactive, detail oriented, independent, open-minded, diligent, organized with strong time management skills and a team player. • Previous experience in financial institutions / banks will be an advantage.