PARTNERSHIP FINANCE OFFICER <table class="MsoTableGrid" style="width:510.05pt;border-collapse:collapse;border:none" border="1" cellspacing="0" cellpadding="0"> <tbody> <tr style="height:25.3pt"> <td style="width:510.05pt;border:solid windowtext 1.0pt;background-color:#92d050;padding:0.0in 5.4pt 0.0in 5.4pt" colspan="2" valign="top"> <h1 style="margin:3.0pt 0.0in 0.0in;font-size:14.0pt;font-family:Arial, sans-serif;color:white">JOB DETAILS</h1> </td> </tr> <tr style="height:14.35pt"> <td style="width:176.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> LOCATION: <Gaza > </td> <td style="width:333.1pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> CONTRACT TYPE: <Fixed Term > 12 months </td> </tr> <tr style="height:10.75pt"> <td style="width:176.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> JOB FAMILY: Business Operations </td> <td style="width:333.1pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> ONE OXFAM GRADE : D2 </td> </tr> <tr style="height:19.75pt"> <td style="width:176.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> DEPARTMENT: Finance </td> <td style="width:333.1pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> TEAM: Finance Program team/OPT </td> </tr> <tr style="height:17.5pt"> <td style="width:176.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> SALARY PER ANNUM: Gaza: Min xxxxxx – Max xxxxxx </td> <td style="width:333.1pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> HOURS: Full time – 40 hours a week </td> </tr> <tr style="height:52.5pt"> <td style="width:510.05pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" colspan="2" valign="top"> FLEXIBLE WORKING We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a fully Office-based. </td> </tr> <tr style="height:29.65pt"> <td style="width:510.05pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" colspan="2" valign="top"> COMMITMENT TO DIVERSITY AND INCLUSION We are committed to ensuring diversity and gender equality within our organization. </td> </tr> <tr style="height:52.5pt"> <td style="width:510.05pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" colspan="2" valign="top"> TEAM PURPOSE: To maintain the financial aspects of OPT programs in such a way that the finances for OPT projects are running efficiently and effectively administered and accounted for according to the standards and procedures set JOB PURPOSE: The tasks of the Partnership Finance Officer are focused on providing financial support to the OPT Response program partners focusing on ensuring procurement compliance and supporting the audit of partners’ financial transactions. </td> </tr> <tr> <td style="width:176.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> JOB REPORTS TO </td> <td style="width:333.1pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Senior Finance Officer </td> </tr> <tr> <td style="width:176.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> ROLES REPORTING TO THIS JOB </td> <td style="width:333.1pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> <None> </td> </tr> <tr> <td style="width:176.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> BUDGET RESPONSIBILITY </td> <td style="width:333.1pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> <None> </td> </tr> <tr> <td style="width:176.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> GEOGRAPHICAL SCOPE </td> <td style="width:333.1pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> The position is country based (Gaza) </td> </tr> <tr> <td style="width:176.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> IMPACT </td> <td style="width:333.1pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Internal country team, OPTI External, relationship building. </td> </tr> <tr> <td style="width:176.95pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> KEY STAKEHOLDERS </td> <td style="width:333.1pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Finance staff, Finance and Logistics team on Partner organizations, auditors </td> </tr> <tr style="height:189.45pt"> <td style="width:510.05pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" colspan="2" valign="top"> KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management) Job Purpose - Key Responsibilities and Accountabilities Partner Procurement Support & Compliance <ul style="margin-top:0.0in;margin-bottom:0.0in"> <li style="margin:0.0in 18.8pt 0.0in 0.0px;text-align:justify;line-height:12.0pt;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Coordinate closely with implementing partners throughout the full procurement cycle, providing step by step guidance and ensuring compliance with donor regulations, Oxfam procurement policies, and best practices.</li> <li style="margin:0.0in 18.8pt 0.0in 0.0px;text-align:justify;line-height:12.0pt;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Provide hands on technical advice to partners on procurement planning, tendering methods, supplier selection, evaluation processes, contract management, and ethical procurement principles to promote transparency, fairness, and accountability.</li> <li style="margin:0.0in 18.8pt 0.0in 0.0px;text-align:justify;line-height:12.0pt;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Review, verify, and validate all procurement and payment supporting documents to ensure accuracy, completeness, and alignment with approved procurement thresholds, contracts, donor conditions, and internal policies.</li> <li style="margin:0.0in 18.8pt 0.0in 0.0px;text-align:justify;line-height:12.0pt;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Ensure all procurement activities demonstrate value for money, including assessing cost reasonableness, market competitiveness, necessity, and relevance to approved project objectives.</li> </ul> Financial Control & Documentation <ul style="margin-top:0.0in;margin-bottom:0.0in"> <li style="margin:0.0in 18.8pt 0.0in 0.0px;text-align:justify;line-height:12.0pt;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Ensure complete, well organized, and auditable documentation is maintained for all procurement, contracts, and payment files in line with donor and Oxfam documentation standards.</li> <li style="margin:0.0in 18.8pt 0.0in 0.0px;text-align:justify;line-height:12.0pt;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Support partners in strengthening financial documentation practices, including invoice verification, payment approvals, and supporting schedules.</li> <li style="margin:0.0in 18.8pt 0.0in 0.0px;text-align:justify;line-height:12.0pt;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Support partners’ financial reporting processes, including review of bank reconciliations, cash management records, and reconciliation of procurement-related expenditures.</li> </ul> Audit, Risk & Internal Controls <ul style="margin-top:0.0in;margin-bottom:0.0in"> <li style="margin:0.0in 18.8pt 0.0in 0.0px;text-align:justify;line-height:12.0pt;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Work closely with the Senior Finance Officer and Senior Logistic Officer to prepare for and support internal and external audits, including pre audit reviews, file checking, and responding to audit queries.</li> <li style="margin:0.0in 18.8pt 0.0in 0.0px;text-align:justify;line-height:12.0pt;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Identify risks, weaknesses, or gaps in partners’ internal control systems, particularly in procurement, payment processing, and segregation of duties, and provide practical, risk-based recommendations for improvement.</li> <li style="margin:0.0in 18.8pt 0.0in 0.0px;text-align:justify;line-height:12.0pt;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Prepare structured lists of findings, observations, and corrective actions to enhance partners’ procurement and financial management systems.</li> </ul> Monitoring, Oversight & Reporting <ul style="margin-top:0.0in;margin-bottom:0.0in"> <li style="margin:0.0in 18.8pt 0.0in 0.0px;text-align:justify;line-height:12.0pt;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Monitor implementation of approved budgets and procurement plans, tracking compliance and flagging delays, deviations, risks, or non-compliance issues to management in a timely manner.</li> <li style="margin:0.0in 18.8pt 0.0in 0.0px;text-align:justify;line-height:12.0pt;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Conduct periodic compliance and spot checks on partner procurement and payment processes to ensure ongoing adherence to procedures.</li> <li style="margin:0.0in 18.8pt 0.0in 0.0px;text-align:justify;line-height:12.0pt;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Prepare internal reports highlighting key compliance issues, trends, and follow-up actions related to partner procurement and finance.</li> </ul> Capacity Building & Continuous Improvement <ul style="margin-top:0.0in;margin-bottom:0.0in"> <li style="margin:0.0in 18.8pt 0.0in 0.0px;text-align:justify;line-height:12.0pt;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Contribute to partner capacity strengthening through on the job coaching, targeted support sessions, and practical guidance on procurement and financial management requirements.</li> <li style="margin:0.0in 18.8pt 0.0in 0.0px;text-align:justify;line-height:12.0pt;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Document lessons learned and good practices from partner engagements and audits, and actively share them with partners and internal teams to foster continuous improvement.</li> </ul> Ad Hoc Support <ul style="margin-top:0.0in;margin-bottom:0.0in"> <li style="margin:0.0in 18.8pt 0.0in 0.0px;text-align:justify;line-height:12.0pt;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Support relevant ad hoc requests related to partner procurement, finance, compliance, or donor requirements as assigned by line management.</li> </ul> CORE DIMENSIONS (see Standard Role Profiles) <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">Responsibility for an element of the country’s finances e.g. programme finance, book keeping.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">Operates within a narrow, defined subject area dealing with routine information which does not change frequently. </li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">Monitors budgets but probably has no responsibility for authorising payments.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">Works with partners and country managers to resolve financial queries and issues.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">Responsible for consistent application of financial procedures and standards.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">Produces monthly financial reports for affiliate managers, project partners and responsible for compiling donor financial reports. </li> <li style="margin:3.0pt 0.0in 6.0pt 0.0px;border-width:medium;border-color:currentcolor;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Multi tasked role shaped by well established rules and procedures requiring some adaptation but little innovation. Works to tight deadlines. Works with sensitive information.</li> </ul> </td> </tr> </tbody> </table> <a name="_Hlk46585717"></a><a name="_Hlk46583022"></a> <table class="MsoTableGrid" style="border-collapse:collapse;border:none" border="1" cellspacing="0" cellpadding="0"> <tbody> <tr> <td style="width:508.25pt;border:solid windowtext 1.0pt;background-color:#92d050;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> <h1 style="margin:3.0pt 0.0in 0.0in;font-size:14.0pt;font-family:Arial, sans-serif;color:white">PERSON SPECIFICATION</h1> </td> </tr> <tr> <td style="width:508.25pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Most importantly, every individual in Oxfam needs to be able to: <ul style="margin-top:3.0pt;margin-bottom:0.0in"> <li style="margin:3.0pt 0.0in 0.0in 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these <a href="https://oxfam.box.com/s/yfy4iyac8ulvoc01rkdg51awssv7ie1x">here</a>)</li> <li style="margin:3.0pt 0.0in 0.0in 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):</li> </ul> </td> </tr> </tbody> </table> <table class="MsoTableGrid" style="width:510.05pt;border-collapse:collapse;border:none" border="1" cellspacing="0" cellpadding="0"> <tbody> <tr style="height:83.9pt"> <td style="width:254.9pt;border:solid windowtext 1.0pt;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> 1. Be committed to our <a href="https://compass.oxfam.org/communities/gender-justice/wiki/feminism-practice">feminist principles</a>, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity." </td> <td style="width:255.15pt;border:solid windowtext 1.0pt;border-left:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> 2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible. </td> </tr> </tbody> </table> <table class="MsoTableGrid" style="width:508.2pt;border-collapse:collapse;border:none" border="1" cellspacing="0" cellpadding="0"> <tbody> <tr style="height:32.75pt"> <td style="width:508.2pt;border:solid windowtext 1.0pt;background-color:#92d050;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> <h1 style="margin:3.0pt 0.0in 0.0in;font-size:14.0pt;font-family:Arial, sans-serif;color:white">EXPERIENCE, KNOWLEDGE & COMPETENCIES</h1> </td> </tr> <tr style="height:68.65pt"> <td style="width:508.2pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> ESSENTIAL <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">Bachelor’s degree in accounting, Business Economics, Business Administration or a related field.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">Minimum of five years of relevant experience in similar finance role, preferably within an international or local NGO environment.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">Advanced proficiency in Microsoft Excel.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">Strong knowledge of financial processes, financial administration, audit requirements, and donor compliance.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">Excellent command of both English and Arabic, with strong verbal and written communication skills.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">Highly organized, proactive, flexible, and detail-oriented.</li> </ul> <ul style="margin-top:0.0in;margin-bottom:0.0in" type="disc"> <li style="margin-bottom:0.0in;line-height:normal;margin-top:0.0in;margin-right:0.0in;font-size:10.0pt;font-family:Arial, sans-serif">Proven ability to work effectively under pressure and meet tight deadlines.</li> </ul> </td> </tr> <tr style="height:68.65pt"> <td style="width:508.2pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Desirable <ul style="margin-top:0.0in;margin-bottom:0.0in"> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Self-Awareness</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Mutual accountability</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;border-width:medium;border-color:currentcolor;font-size:10.0pt;font-family:Arial, sans-serif">Agility, Complexity, and Ambiguity</li> </ul> </td> </tr> </tbody> </table> <table class="MsoTableGrid" style="border-collapse:collapse;border:none" border="1" cellspacing="0" cellpadding="0"> <tbody> <tr style="height:32.75pt"> <td style="width:508.2pt;border:solid windowtext 1.0pt;background-color:#92d050;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> <h1 style="margin:3.0pt 0.0in 0.0in;font-size:14.0pt;font-family:Arial, sans-serif;color:white">SAFER RECRUITMENT</h1> </td> </tr> <tr style="height:68.65pt"> <td style="width:508.2pt;border:solid windowtext 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. </td> </tr> </tbody> </table>

Partnership Finance Officer (Gaza (PSE_GAZ), PS) @ Oxfamnovib

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