About this role
<p>.</p><div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Job Purpose</H2> </div><div><p>To support the Legal Department by coordinating purchase orders, invoices, legal documentation, record management, and document authentication processes while ensuring compliance with company policies and procedures.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Accountability Areas</H2> </div><div><p>Purchase Order and Invoice Management:</p> <ul> <li>Review and track preliminary and final invoices from legal service providers.</li> <li>Create and process Purchase Requisitions (PRs) and Purchase Orders (POs).</li> <li>Follow up on PO approvals, amendments, closures, and related payments.</li> <li>Coordinate with Finance, Procurement, and service providers on invoice and payment matters.</li> </ul> <p>Tracking, Reporting, and Follow-Up:</p> <ul> <li>Maintain and update tracking sheets for POs, invoices, payments, and legal requests.</li> <li>Monitor outstanding actions and ensure timely follow-up.</li> <li>Prepare weekly status reports and follow-up communications.</li> <li>Escalate overdue matters when required.</li> </ul> <p>Documentation and Records Management:</p> <ul> <li>Maintain electronic and physical records of legal documents, invoices, POs, and payment confirmations.</li> <li>Archive and organize legal files and supporting documentation.</li> <li>Ensure accuracy, completeness, and accessibility of records.</li> </ul> <p>Documentation and Government Attestations:</p> <ul> <li>Prepare and submit documents for attestations, Apostille certifications, embassy legalizations, and Chamber of Commerce approvals.</li> <li>Coordinate with internal stakeholders and authorities to complete authentication processes.</li> <li>Track and maintain records of all submissions and approvals.</li> </ul> <p>Coordination and Administrative Support:</p> <ul> <li>Coordinate with law firms, translation providers, courier companies, and other external parties.</li> <li>Arrange the receipt, delivery, and transmission of legal documents.</li> <li>Prepare supporting documentation for legal matters and provide general administrative support to the Legal Department.</li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Role Accountability</H2> </div><div><p>HR Proficiency:</p> <ul> <li>Ability to obtain updated soft and technical skills related to the job.</li> </ul> <p>Delivery:</p> <ul> <li>Perform the planned activities to meet the operational and development targets as per delivery schedules.</li> <li>Utilize resources effectively to achieve objectives within efficient cost and time.</li> <li>Provide a periodic report formatted by detailing the deviation and execution of planned tasks.</li> </ul> <p>Problem-Solving:</p> <ul> <li>Solve any related problems arise and escalate any complex operational issues.</li> </ul> <p>Quality:</p> <ul> <li>Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.</li> </ul> <p>Business Process Improvements:</p> <ul> <li>Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.</li> </ul> <p>Compliance:</p> <ul> <li>Comply to related policy and procedures and work instructions.</li> </ul> <p>Health, Safety, and Environment:</p> <ul> <li>Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.</li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Academic Qualification</H2> </div><div><div>Diploma Degree in Legal Assisting or Any relevant field</div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Work Experience</H2> </div><div><div>2 to 4 Years</div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Technical / Functional Competencies</H2> </div><div><div>Arbitration</div><div>Corporate Commercial Law</div><div>Corporate Litigation</div><div>Corporate Real Estate</div><div>Intellectual Property</div><div>Labor and Employment</div><div>Legal Research</div><div>Mergers and Acquisitions</div><div>Negotiating</div><div>Torts</div></div></div></div>