About this role
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Summary</H2> </div><div><p>The Section of Gastroenterology and Hepatology in the Department of Medicine is seeking a senior research administration associate to lead the section's post-award activities, including effort management in PEPT/ERS, SAP transactions, sponsored programs budget and expense management, invoicing, reporting and compliance.</p> <p> </p> <p>Employees with CRA certification are eligible for certification pay.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Job Duties</H2> </div><div><ul> <li>Provide expert post-award financial and programmatic guidance to faculty and leadership managing sponsored gastroenterology and hepatology research, including interpretation of sponsor terms, allowable costs, and award management requirements.</li> <li>Oversee the financial administration of sponsored projects, including expense monitoring, reconciliation, variance analysis, and preparation of interim and final financial reports (quarterly, semiannual, and annual).</li> <li>Ensure compliance with institutional policies, federal regulations (e.g., NIH, NSF), and sponsor-specific requirements, including effort reporting, cost allowability, and audit readiness.</li> <li>Review, approve, and certify post-award financial data and administrative records in institutional systems (e.g., BRAIN), ensuring accuracy, completeness, and alignment with awarded budgets.</li> <li>Manage post-award components of grants and contracts, including account setup coordination, budget modifications, no-cost extensions, and subcontract administration.</li> <li>Serve as a primary liaison between faculty, departmental leadership, Baylor College of Medicine central offices, and external sponsors to resolve post-award issues and facilitate effective grant management.</li> <li>Analyze financial and operational performance of sponsored projects; identify risks and provide recommendations to optimize financial stewardship and compliance.</li> <li>Lead and implement process improvements to enhance post-award operations, streamline workflows, and increase efficiency and service quality across the grants management lifecycle. </li> <li>Evaluate communication processes and submission quality; develop and implement standardized tools, guidance, and training resources for faculty and staff.</li> <li>Support continuous improvement initiatives by identifying gaps in policies, systems, and procedures and recommending scalable solutions aligned with institutional best practices.</li> <li>Perform other job-related duties as assigned in support of departmental research administration and strategic priorities. <br> </li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Minimum Qualifications</H2> </div><div><ul> <li>Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.</li> <li>Four years of relevant experience.</li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Preferred Qualifications</H2> </div><div><ul> <li>Advanced knowledge of post-award financial management, including reconciliation, effort certification, cost principles (Uniform Guidance), and financial reporting</li> <li>Experience managing subawards, amendments, carryforwards, and no-cost extensions</li> <li>Proficiency with enterprise research administration systems (e.g., BRAIN, SAP, PEPT or similar) and sponsor portals (eRA Commons, Research.gov)</li> <li>Proven ability to work independently and serve as a subject matter expert in post-award administration</li> <li>Excellent interpersonal and communication skills with the ability to advise faculty, leadership, and external sponsors</li> </ul></div></div></div><p> </p> <p> </p> <p> </p> <p><strong>Work Authorization Requirement:</strong></p> <p><strong>This position is not eligible for visa sponsorship.</strong> Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. </p> <p> </p> <p>Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</p>