About this role
<p style="margin:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif;color:#68665c">This role involves performing the administrative activities within the Industry Business Unit.</span><span style="font-size:11.0pt;color:#68665c"> </span></p> <p style="text-align:justify;margin:0.0cm;font-size:12.0pt;font-family:Arial, sans-serif;color:black"><span style="font-size:11.0pt;color:#68665c">It is a junior role for young professionals with minimum 2 years of experience in office administration from similar industries, like TIC (Testing, Inspection and Certification), laboratory or similar.</span></p> <p style="text-align:justify;margin:0.0cm;font-size:12.0pt;font-family:Arial, sans-serif;color:black"><span style="font-size:11.0pt;color:#68665c">The ideal candidate is keen on learning and self-growth and demonstrates curiosity, adaptability and flexibility.</span></p> <p style="text-align:justify;margin:0.0cm;font-size:12.0pt;font-family:Arial, sans-serif;color:black"> </p> <p style="text-align:justify;margin:0.0cm;font-size:12.0pt;font-family:Arial, sans-serif;color:black"><strong><span style="font-size:11.0pt;color:#00049e">Responsibilities and main activities: </span></strong></p> <p style="text-align:justify;margin:0.0cm;font-size:12.0pt;font-family:Arial, sans-serif;color:black"><strong><span style="font-size:11.0pt;color:windowtext"> </span></strong></p> <ul style="margin-top:0.0cm;margin-bottom:0.0cm" type="disc"> <li style="color:#68665c;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Receives client requests by email, takes phone calls from current and potential new clients, providing them with general information on the services offered. </span></li> <li style="color:#68665c;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Maintains contact with the existing clients.</span></li> <li style="color:#68665c;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Processes and sends to the clients the commercial offers approved at the division level.</span></li> <li style="color:#68665c;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Register and update the offers for the Industry division;</span></li> <li style="color:#68665c;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Issue the contracts with the department's clients and subcontractors/additional documents based on the models used in the company and the details provided by the BU Manager and keep records of the validity of the contracts/additional documents.</span></li> <li style="color:#68665c;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Prepares invoices and sends them to clients.</span></li> <li style="color:#68665c;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Checks monthly the invoices and performance sheets received from the employees of the division.</span></li> <li style="color:#68665c;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Keeps track of issued and unpaid invoices.</span></li> <li style="color:#68665c;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Sends warnings to clients regarding delays in the payment of invoices.</span></li> <li style="color:#68665c;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Ensures the correct delivery of results and prepares reports at the request of management, according to the agreed terms.</span></li> <li style="color:#68665c;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Enters and manages the data/offers/contracts in the CRM (Salesforce, …) system, ensuring the system is up to date.</span></li> <li style="color:#68665c;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Carrys out the operation/validation/data processing activity in accordance with the internal work procedures.</span></li> <li style="color:#68665c;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Follows the development of the projects from the point of view of the issuance and traceability of the documents related to the signed contracts.</span></li> <li style="color:#68665c;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Provides general support to the Industry Division.</span></li> <li style="color:#68665c;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Prepares periodic reports according to the internal requirements.</span></li> <li style="color:#68665c;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Keeps records and archives the documents issued by the members of the department.</span></li> </ul> <p style="text-align:justify;margin:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><strong><span style="font-size:12.0pt;color:#002060"> </span></strong></p> <p style="text-align:justify;margin:0.0cm;font-size:12.0pt;font-family:Arial, sans-serif;color:black"><strong><span style="font-size:11.0pt;color:#00049e">Professional requirements: </span></strong></p> <p style="text-align:justify;margin:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"> </p> <ul style="margin-top:0.0cm;margin-bottom:0.0cm" type="disc"> <li style="color:#68665c;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Bechelor degree in Business administration/Economics/Engineering</span></li> <li style="color:#68665c;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Knowledge of English – fluent in writing and speaking</span></li> <li style="color:#68665c;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Attention to details</span></li> <li style="color:#68665c;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Willingness to learn</span></li> <li style="color:#68665c;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif">Excellent computer skills (Excel, PowerPoint);</span></li> </ul> <p style="text-align:justify;margin:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"> </p> <p style="text-align:justify;margin:0.0cm;font-size:12.0pt;font-family:Arial, sans-serif;color:black"><strong><span style="font-size:11.0pt;color:#00049e">Competencies profile: </span></strong></p> <p style="text-align:justify;margin:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"> </p> <ul style="margin-bottom:0.0cm;margin-top:0.0px"> <li style="text-align:justify;margin:0.0cm 0.0cm 0.0cm 0.4px;font-size:10.0pt;font-family:'Times New Roman', serif;text-indent:0.4px"><span style="font-size:11.0pt;font-family:Arial, sans-serif;color:#68665c">Customer orientation.</span></li> <li style="text-align:justify;margin:0.0cm 0.0cm 0.0cm 0.4px;font-size:10.0pt;font-family:'Times New Roman', serif;text-indent:0.4px"><span style="font-size:11.0pt;font-family:Arial, sans-serif;color:#68665c">Organization and punctuality.</span></li> <li style="text-align:justify;margin:0.0cm 0.0cm 0.0cm 0.4px;font-size:10.0pt;font-family:'Times New Roman', serif;text-indent:0.4px"><span style="font-size:11.0pt;font-family:Arial, sans-serif;color:#68665c">Social skills and teamwork.</span></li> <li style="text-align:justify;margin:0.0cm 0.0cm 0.0cm 0.4px;font-size:10.0pt;font-family:'Times New Roman', serif;text-indent:0.4px"><span style="font-size:11.0pt;font-family:Arial, sans-serif;color:#68665c">Communication and interpersonal relationship skills.</span></li> <li style="text-align:justify;margin:0.0cm 0.0cm 0.0cm 0.4px;font-size:10.0pt;font-family:'Times New Roman', serif;text-indent:0.4px"><span style="font-size:11.0pt;font-family:Arial, sans-serif;color:#68665c">Capacity to adapt to a complex and dynamic environment, perseverance.</span></li> </ul> <p style="text-align:justify;margin:0.0cm;font-size:12.0pt;font-family:Arial, sans-serif;color:black"><strong><span style="font-size:11.0pt;color:#b0002d"> </span></strong></p> <p style="text-align:justify;margin:0.0cm;font-size:12.0pt;font-family:Arial, sans-serif;color:black"><strong><span style="font-size:11.0pt;color:#00049e">***</span></strong></p> <p style="text-align:justify;margin:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"> </p> <p style="text-align:justify;margin:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif;color:#68665c">This is a unique opportunity for young professionals to gain a unique view of the testing, inspections, and certifications sector. </span></p> <p style="text-align:justify;margin:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif;color:#68665c">From this position you be able to learn about industrial processes, manufacturing, conformity assessment, quality control and quality assurance. </span></p> <p style="text-align:justify;margin:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:Arial, sans-serif;color:#68665c">The right candidate will have the opportunity for internal growth within company.</span></p> <p style="text-align:justify;line-height:115%;margin:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"> </p> <p style="text-align:justify;line-height:115%;margin:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"> </p> <ul style="margin-bottom:0.0cm;margin-top:0.0px"> <li style="text-align:justify;line-height:115%;margin:0.0cm 0.0cm 0.0cm 0.4px;font-size:10.0pt;font-family:'Times New Roman', serif;text-indent:0.4px"><strong><span style="font-size:11.0pt;line-height:115%;font-family:Arial, sans-serif;color:#00049e">Direct Reporting line:</span></strong><span style="font-size:11.0pt;line-height:115%;font-family:Arial, sans-serif;color:#00049e"> </span><span style="font-size:11.0pt;line-height:115%;font-family:Arial, sans-serif;color:#68665c">Industry Business Unit Manager</span></li> <li style="text-align:justify;line-height:115%;margin:0.0cm 0.0cm 0.0cm 0.4px;font-size:10.0pt;font-family:'Times New Roman', serif;text-indent:0.4px"><strong><span style="font-size:11.0pt;line-height:115%;font-family:Arial, sans-serif;color:#00049e">Entity:</span></strong><span style="font-size:11.0pt;line-height:115%;font-family:Arial, sans-serif;color:#68665c"> Bureau Veritas Croatia</span></li> <li style="text-align:justify;line-height:115%;margin:0.0cm 0.0cm 0.0cm 0.4px;font-size:10.0pt;font-family:'Times New Roman', serif;text-indent:0.4px"><strong><span style="font-size:11.0pt;line-height:115%;font-family:Arial, sans-serif;color:#00049e">Workplace:</span></strong><strong><span style="font-size:11.0pt;line-height:115%;font-family:Arial, sans-serif;color:#b0002d"> </span></strong><span style="font-size:11.0pt;line-height:115%;font-family:Arial, sans-serif;color:#68665c">Zagreb, Croatia</span></li> </ul>