About this role
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:20.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>1 - Working at the VUB</b></H2> </div><div><p><span>The <strong>House of Sustainable Transitions (HOST)</strong> is an interdisciplinary platform at the Vrije Universiteit Brussel </span><span>comprising 35 professors and over 180 researchers who </span><span>bring together</span><span> their expertise to facilitate the transition to a more sustainable world. </span><span>We bring together experts and stakeholders from various fields to generate innovative solutions and drive positive change. You will be part of the </span><a href="https://www.house-of-sustainable-transitions.be/contact" target="_blank" rel="noreferrer noopener"><span>HOST support team</span></a><span>, the team that supports and facilitates the daily operations of HOST.</span><span> </span></p> <p> </p> <p><span>For almost 50 years, the <strong>Vrije Universiteit Brussel</strong> has stood for freedom, equality and connectedness. These values are strongly present on our campuses, in our students as well as our staff. At the VUB, you’ll find a diverse collection of personalities: pure innovators and especially people who are 100% their authentic selves. With about 3.500 employees, we are the largest Flemish-speaking employer in Brussels, an international city with which we are all too happy to be connected, and around which our four campuses are located.</span></p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:20.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>2 - Position Description</b></H2> </div><div><p><span>We are looking for an <strong>enthusiastic, driven and hands-on communications and events officer</strong> to join our team. In this role, you will be responsible for planning, coordinating, and implementing communications and events strategies that support our mission and goals.</span></p> <p> </p> <p><strong><span>Duties and responsibilities:</span></strong></p> <ul> <li>Developing and implementing communication plans and strategies; </li> <li>Organising and coordinating events from concept to execution, in collaboration with internal and external stakeholders to ensure successful events; </li> <li>Managing, coordinating and providing logistical support for events on-site to ensure they run smoothly; </li> <li>Managing our social media channels (LinkedIn, Instagram) and website; </li> <li>Writing and editing press releases, newsletters and other communication materials; </li> <li>Overseeing the graphic design of content and creating visuals; </li> <li>Understanding our target audience and communicating appropriately to promote our activities and events; </li> <li>Work closely with colleagues to understand their needs and vision and translate these into memorable events; </li> <li>Managing event budgets, timelines and logistics to ensure the smooth running of the event; </li> <li>Collaborate with suppliers and other stakeholders to negotiate contracts and secure the necessary resources; </li> <li>Staying up to date with other events and best practices to continuously improve our event offering; </li> <li>Strengthening, supporting and helping our HOST community to grow; </li> <li>Contributing to the expansion of our network.</li> </ul> <p> </p> <p>For this function, our VUB Main Campus in Brussels will serve as your home base.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:20.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>3 - Profile</b></H2> </div><div><p><strong>Who are you?</strong></p> <ul> <li><span>You have a Bachelor’s degree in Communication, Marketing or a related field, or at least 2 years’ experience in a similar role</span><span> </span></li> <li>You communicate fluently, persuasively and purposefully </li> <li>You are a natural planner and multi-tasker </li> <li>You work in an organised manner </li> <li>You have an eye for detail and are a problem-solver </li> <li>You are hands-on and know how to get things done </li> <li>You have a proactive and creative attitude </li> <li>You can work both independently and as part of a team </li> <li>You have a passion for sustainability </li> <li>You know how to strengthen and grow a network </li> <li>You have an excellent command of English and Dutch; French is an advantage </li> <li>As a (non-)EEA national, you meet the conditions for obtaining a valid permit for VUB and comply with the VUB residence requirements. More info <u><a href="https://www.vub.be/en/working-for-vrije-universiteit-brussel-vub/international-staff-welcome-vub">here</a></u>.</li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:20.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>4 - Offer</b></H2> </div><div><p><strong>What we offer:</strong></p> <ul> <li>A passionate team with enthusiastic colleagues</li> <li>A dynamic and inspiring work environment where creativity and innovation are encouraged</li> <li>A fixed-term contract (1 year, with the possibility of extension), with an employment rate of 80% to 100% (to be discussed mutually). You will be hired in grade group 5, 6 or 7, depending on your competencies and relevant work experience (consult the salary scales <a title="" href="https://www.vub.be/nl/werken-bij-de-vrije-universiteit-brussel-vub/arbeidsvoorwaarden-en-voordelen" target="_self">here </a>for more info).</li> </ul> <p> </p> <p>At the VUB, you’re guaranteed an <strong>open, involved and diverse workplace</strong> where you are offered opportunities to (further) build on your career. As well as this, you’ll <strong>enjoy various benefits</strong>:</p> <ul> <li>Full reimbursement for your home-work commute with public transport according to VUB-policy, or compensation if you come by bike;</li> <li>Cost-free hospitalisation and group insurance with guaranteed income;</li> <li>The space to form your job content and continuously learn via VUB LRN;</li> <li>Excellent facilities for sport and exercise;</li> <li>Ecocheques;</li> <li>Delicious meals at attractive prices in our campus restaurants;</li> <li>An open, family-friendly work environment where attention is paid to work-life balance, and exceptional holiday arrangements with 35 days of leave (based on a fulltime contract). </li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:20.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>5 - Interested?</b></H2> </div><div><p><strong>Does this job appeal to you?</strong></p> <p> </p> <p>Then apply before 27/07 via <a href="https://jobs.vub.be/">jobs‧vub‧be</a> and upload the following documents: CV, cover letter, and diploma.</p> <p>Our application process is as follows:<br>Step 1: CV screening by our recruitment team<br>Step 2: The job interviews are scheduled for August 4, 5, and 6 and will take place at the VUB Main Campus entrance. The exact date and start time will be communicated via email.</p> <p> </p> <p><span>Preferred starting date: 1 September 2026, or as soon as possible thereafter.</span><span> </span></p> <p> </p> <p><strong>Contact us!</strong></p> <p> </p> <p>Questions about the job itself?</p> <p>Contact the HOST support team via [email protected].</p> <p>Questions about the selection procedure and/or the offer?</p> <p>Contact Barbara Van Belle via [email protected] or Hanne Van Ende via [email protected]</p> <p> </p> <p><strong>Would you like to know what it is like to work at the VUB and would you like more info about EUTOPIA?</strong></p> <p> </p> <p>Then go to <a href="https://jobs.vub.be/" target="_blank" rel="noreferrer noopener"><span>jobs‧vub‧be</span></a> and discover everything about, among other things, our campuses, benefits, strategic goals, and colleagues.<br>Read more about eutopia-university‧eu if you want to know more about our European network of universities.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:20.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>6 - For office use</b></H2> </div><div><p> </p> <p>Contract: Fixed-term contract of 12 months, with option to extend</p> <p>Head unit/faculty: Faculty Social Sciences & Solvay Business School</p> <p>FTE: 0.8</p> <p>Function: Communications officer</p> <p>Pay grade group: 5-6-7</p></div></div></div>