About this role
Finance & Operations
• Provide direct support and leadership to project staff on financial, operational, and compliance functions. Assist project teams in solving challenges as they arise and tailored to the project implementation context;
• Ensure compliance and consistent application with JSI’s policies and procedures in implementation of all Project activities;
• Supervise, mentor, and train staff with core finance and operations responsibilities both in the US and project offices;
• Review routine financial processes including cash flow and wires, budget and LOE tracking, financial reports and invoices;
• Conduct reviews and provides approval of monthly field accounts; provide support in Quickbooks and FieldLink to resolve complex issues;
• Collaborate with the project teams to ensure coherence between programmatic activities and financial provisions. Provide key inputs in costed work planning processes;
• Apply an in-depth understanding of project agreements and approval requirements to ensure compliance with donor requirements.
• Prepare and track project budgets and proactively address any issues with the F&O Director(s);
• Lead mid-term financial and operations internal reviews and ensure resolution of findings and implementation of recommendations;
• Facilitate internal project financial reviews in the US and project offices; support internal audit requests by Accounting;
• Liaise with Human Resources on issues related to project administration and US-hire personnel management, ensuring that all relevant JSI HR policies and requirements are met;
• Manage expatriate staff allowances and payments
• Serve as the lead providing US-based support for sub-award/grants management (conducting pre-award assessments/ongoing monitoring, reviewing subagreements and modifications, reviewing grants manuals, approving invoices);
• Prepare, negotiate, manage and ensure compliance of all vendor contracts, subcontracts and consulting agreements. Ensure timely submission, review and approval of purchase orders, expenses reports, payments to vendors, consultants, and subcontractors;
• Manage and participate in the start-up and close-out of projects and field offices; and
• Serve as signatory on assigned projects as per JSI’s signatory policy.