About this role
Primary Function: Create a positive first impression for clients, visitors, and staff by providing timely office support through a variety of clerical activities.
$21 Per hour
Supervision: Reports to the Director of Operations
Essential Functions:
• Promptly answer incoming calls on multiple lines and route calls to appropriate staff member or department
• Provide appropriate client support
• Ensure that census information is distributed confidentiality and verify for accuracy as needed
• Handle phone reservations for various functions held at Harmony
• Receive and correctly distribute faxes, voice mail, and e-mail
• Aid in maintaining campus security and compliance by ensuring that all visitors sign the visitor log and confidentiality acknowledgement form
• Maintain adequate supply of client charts, binders, supplies and other handout materials in common areas
• Distribute all incoming mail; metering of outgoing mail and packages
• Responsible for counting and maintaining money in cash drawer and register
• Provide clerical support to other departments in projects and special assignments
• Stock and sell items
• Assist with mass mailings
• Miscellaneous duties to include, but not limited to, scoring MMPIs, shredding confidential papers, keeping front office area clean and orderly, maintaining office machines and special projects
• Contribute to a team effort by maintaining skills to complete opening and closing duties
• Adhere to confidentiality laws including 42CFR Part 2, HIPAA and HITECH as well as all Harmony policies and procedures
Requirements
• High school diploma or GED equivalent.
• Two years of experience in an office or administrative healthcare work setting is preferred
• Proficiency in Word, Excel, and email/calendar systems.
• Strong organizational skills.
• Demonstrated ability to effectively prioritize competing demands.
• Must have valid Colorado driver's license and acceptable motor vehicle record if driving Harmony vehicle or driving for Harmony business.