About this role
This position combines administrative support with essential bookkeeping responsibilities to ensure smooth daily operations and accurate financial management. The ideal candidate is a strong communicator, highly organized, and experienced in office administration and basic accounting. You will serve as a first point of contact for members, manage financial records, and support core office functions that help the club operate efficiently. This position reports directly to the Executive Director. Candidates with a strong background in administration or bookkeeping who prefer a focused, detailoriented role are encouraged to apply. Key Responsibilities-Serve as the first point of contact for members, managing phone and email communications-Complete clerical duties including filing, data entry, mailing, and maintaining organized records-Perform bookkeeping duties, including accurate management of Accounts Receivable, Accounts Payable, bank reconciliations and payroll-Prepare monthly and quarterly financial statements, income statements, balance sheets, and journal entries-Support the completion of the annual audit or financial review-Monitor online registration and merchandise purchases; Maintain inventory of club supplies and procure items as needed Qualifications-Proven office experience with a strong background in administrative support-35 years of experience using Simply Accounting or QuickBooks for bookkeeping and financial recordkeeping-Familiarity with or ability to quickly learn technological systems, including Microsoft Office-Previous customer service or receptionist experience-Strong English language communication skills-Effective timemanagement abilities