About this role
*Company Overview*
At Devry Smith Frank LLP ("DSF"), we're more than just a law firm. With over 55 lawyers and a full-service practice spanning business law to family law, personal injury to immigration, and everything in between, we're a team that thrives on collaboration, growth, and delivering results for our clients.
We're growing ? and we're looking for an AR/AP Clerk who wants to do meaningful work, be part of a supportive team, and play a key role in supporting our Accounting Department.
Why You'll Love Working With Us
*Supportive culture:* We value teamwork, mentorship, and a friendly workplace where your contributions are noticed and appreciated.
*Room to grow:* As DSF continues to expand, so will your opportunities to learn, develop your skills, and advance your career.
What You'll Be Doing
Supporting the day-to-day financial operations of the firm, including:
Accounts Payable Responsibilities
* Processing vendor accounts payable transactions and ensuring timely and accurate payment of invoices * Reviewing and processing employee expense reports submitted through the firm's intranet system * Posting and reconciling corporate credit card expenses * Posting disbursements and maintaining disbursement import systems and records * Posting invoices in Expert and ensuring accurate recordkeeping * Performing vendor account reconciliations * Maintaining accurate vendor records and assisting with month-end accounts payable activities
Accounts Receivable & Collections Responsibilities
* Processing client payments and ensuring timely and accurate application of receipts * Assisting with billing and invoicing activities * Monitoring outstanding accounts and proactively following up on overdue invoices * Managing collections activities through phone calls, emails, and written correspondence while maintaining positive client relationships * Working closely with lawyers and legal assistants to resolve billing issues, payment disputes, and outstanding balances * Reviewing aged accounts receivable reports and assisting with collection strategies to reduce outstanding receivables * Negotiating payment arrangements, where appropriate, and documenting collection activities * Reconciling accounts receivable balances and investigating discrepancies * Assisting lawyers and staff with billing inquiries and account-related matters * Generating accounts receivable and collections reports * Maintaining accurate client account records and supporting month-end accounts receivable processes
General Finance Support
* Responding to internal and external inquiries related to billing, accounts receivable, accounts payable, collections, and expense reporting * Assisting with training and support for finance-related processes and procedures * Supporting the Accounting Department with various ad hoc projects and administrative tasks as required * Assisting with process improvements and maintaining accurate financial records * Collaborating with lawyers, law clerks, and administrative staff to ensure efficient financial operations
What We Are Looking For
* Minimum 3?5 years of experience in accounts receivable, accounts payable, collections, legal accounting, bookkeeping, or a related finance role * Demonstrated experience managing collections and following up on delinquent accounts in a professional and customer-focused manner * Experience working in a law firm or professional services environment is considered an asset * Strong understanding of accounts receivable, accounts payable, reconciliations, billing, collections, and cash application processes * Experience with accounting and legal software systems, including Expert, is an asset * Strong attention to detail and a high level of accuracy * Excellent organizational and time-management skills * Strong written and verbal communication skills * Ability to manage multiple priorities and deadlines in a fast-paced environment * Proficiency with Microsoft Office, particularly Excel * Strong