About this role
Job Listing: Administrative SupportPosition: Administrative SupportLocation: Whittaker & Estabrooks Chartered Professional Accountants, Saint John, NBHours: 35 hours per week (Monday-Friday 8:30am-4:30pm)Role: Full-time permanentSalary: Competitive salary and benefits, based on experienceAbout Us:Whittaker & Estabrooks is an established CPA firm located in Saint John, NB. Our firm offers a wide range of services to our individual and business clients. Our clients benefit from personalized, quality service that is second to none. We understand the importance of earning our client's trust and respect through providing them with our "all" in every service we offer. By earning their trust and respect we form stronger relationships which are key to building client loyalty and, ultimately, the success of our firm.These strong relationships also help us to better understand our clients' needs and goals, and this is essential while working to form financial strategies to manage their business and personal situations.We are seeking a detail-oriented and reliable Administrative Support team member to help keep our office running smoothly.Position Summary:As an Administrative Support, you will play a key role in ensuring the efficient operation of our office. You will assist with various administrative tasks, handle incoming calls, manage records, and support team members with clerical duties. This is a great opportunity for someone who enjoys multitasking and working in a fast pace environment.Key Responsibilities:Coordinate client signatures on specific forms and ensuring the timely submission of tax returns and forms to Canada Revenue AgencyAnswer and direct phone calls and emailsSchedule appointments and coordinate meetingsMaintain organized filing systems (digital and physical)Greeting and directing clientsBasic data entry for company accounting (invoices etc.)Assist with data entry and maintaining databasesSupport team members with tasks as neededQualifications:Previous experience in an administrative or clerical role preferredProficiency in Microsoft Office Suite and TeamsExcellent communication and interpersonal skillsStrong organizational skills and attention to detailAbility to work independently, make decisions, meet deadlines and attention to detailReliable and able to handle sensitive information with discretion133 Prince William Street Suite 201Saint John New Brunswick E2L 2B5phone 506.642.4950 | fax 506.642.4919 | whittakerestabrooks.comHow to Apply:Interested candidates should submit their resume and a brief cover letter to [email protected]. Please include "Administrative Support Application" in the subject line.Whittaker & Estabrooks is an equal-opportunity employer. We value diversity and encourage applicants from all backgrounds to apply.Thank you for your interest in our firm. Only selected candidates will be contacted for interviews.Application Deadline: July 17th, 2026