About this role
The CENTRAL SAANICH POLICE SERVICE is seeking aRecords Support Coordinator(Permanent FTE)Competition Number 2026-02Please note the job description for this position is currently under review, some substantive duties may change. The Central Saanich Police Service serves the community of Central Saanich, which is situated on the traditional territories of the W? SÁNE? peoples: W? JO?E?P (Tsartlip), BO?E?EN (Pauquachin), S?ÁUTW? (Tsawout), W? SI?EM (Tseycum) and MÁLEXE? (Malahat) Nations. Our scenic, rural community of 18,000 people, enjoys the reputation of being among the best locations in Canada to work, live and play. Under the general direction of the Records Supervisor, the role of the Records Support Coordinator provides front-line records and information support that strengthens public safety through accuracy, responsiveness, and community-centered service. The position supports sworn and civilian members, partner agencies, and the public by ensuring police records are processed, maintained, and communicated with care and professionalism. Guided by a strength-through-community approach, the incumbent recognizes that no request, record, or call for service is too small when it contributes to trust, accountability, and organizational effectiveness. Experience in police database systems PRIME, CPIC, and JUSTIN are considered a significant asset.The annual pay rate for this permanent full time (8 hours per day), Monday to Friday position is $70,448-$89,662 (2025 rates). A flex schedule may be available dependent on operational requirements. Interested candidates are invited to apply via the form below or by submitting their resume and covering letter, quoting the competition number to [email protected] by 4:00 pm on July 17, 2026. This competition will be kept open beyond July 17th until it is filled if necessary.We appreciate your application and interest in working with us; however, due to the volume of applications we receive we are unable to respond to each application and only those candidates under active consideration will be contacted. JOB DESCRIPTIONRECORDS SUPPORT COORDINATORCENTRAL SAANICH POLICE SERVICENote: This job description is currently under review and as such, some substantive duties may change. ROLE SUMMARYThe Records Support Coordinator provides front-line records and information support that strengthens public safety through accuracy, responsiveness, and community-centered service. The position supports sworn and civilian members, partner agencies, and the public by ensuring police records are processed, maintained, and communicated with care and professionalism. Guided by a strength-through-community approach, the incumbent recognizes that no request, record, or call for service is too small when it contributes to trust, accountability, and organizational effectiveness.MAJOR ACCOUNTABILITIESRECORDS & INFORMATION SUPPORT Maintain and support the PRIME records management system by entering, updating, and validating police records to ensure accuracy, completeness, and compliance with operational and legislative standards. Troubleshoot record discrepancies within the PRIME environment and collaborate with operational and IT personnel to resolve system or data issues. Attend required PRIME working groups and maintain professional relationships. Conducts CCJS and Statistics Canada submissions in accordance with legislative and reporting standards. Performs transcription of police reports, statements, interviews, and memoranda, including sensitive or graphic information, with a high degree of accuracy. Supports CPIC processing in compliance with security standards and departmental policy. Maintains records, filing systems, and electronic document repositories in the prescribed manner.COURT & JUSTICE SUPPORT Provides court support including preparation and processing of subpoenas and LENS documentation. Routes, tracks, and files police and court documentation, many of which are time-sensit