About this role
Are you organized, detail‑driven, and energized by keeping operations running smoothly?
At Groundworks, North America’s leader in foundation solutions, our Production Administrative Assistants are essential partners to our field and leadership teams—providing the coordination, accuracy, and follow‑through that keep projects on track. From scheduling support and paperwork management to communication and data accuracy, your work directly supports our crews and ensures a seamless customer experience. If you thrive in a fast‑paced environment and want a stable role with growth opportunities at a nationally respected company, this position is built for you.
Job Purpose The Construction Project Coordinator plays a pivotal role in providing support to Eco Soil operations through project setup, permitting, billing, forecasting coordination, and system management across BuilderTrend and Microsoft Business Central. This role partners closely with Sales, Operations, Project Management, and Finance to support accurate project execution, revenue tracking, and operational reporting.
Duties and Responsibilities Sales & Job Setup
• Manage sales leads, customer profiles, job setup, and document repositories within BuilderTrend
• Configure project details and assign jobs to Project Managers
• Maintain sales pipeline reporting and injection start dates
Permitting & Compliance
• Manage STEERS permitting, permit submissions, approvals, and inspections
• Track permitting timelines and coordinate project closeouts
Change Orders & Revenue Tracking
• Manage change orders and forecasting updates within BuilderTrend and Excel
• Maintain alignment between sales, forecasting, and operational reporting
• Partner with the Branch Finance Manager to support reporting accuracy
Accounts Receivable & Billing
• Issue invoices and manage AR follow-up activities
• Maintain aging reports, collection notes, and customer communication
• Submit payment applications through customer platforms including Procore, KB Patrol, and Pulte
Production & Forecasting Support
• Update weekly revenue, KPI metrics, and production reporting
• Assist with month-end revenue reconciliation and discrepancy resolution
• Support forecasting accuracy with branch leadership and Finance
• Research and report operational discrepancies to the Branch Finance Manager
Warranty & Post-Completion Administration
• Manage warranty records, lot reporting, and post-injection documentation
• Review post-injection invoices and proposals
Qualifications
• 1-2 years of administrative support experience, preferably in field construction, working with commercial contractors.
• Requires excellent communication and interpersonal skills, including verbal and written communication.
• Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook , Adobe (pdf editing).
• Knowledge of office management systems and procedures.
• High attention to detail and problem-solving skills.
• Strong Microsoft Excel skills including pivot tables, reconciliation logic, and upload templates
• Experience preparing ERP upload data, preferably within Microsoft Business Central
• Understanding of forecasting, AR processes, and month-end support
• Dedication to providing excellent customer service
Preferred Qualifications
• Commercial construction or specialty trade experience
• Advanced BuilderTrend experience including forecasting, invoicing, workflow management, and reporting
• Experience within private equity-backed organizations
• Exposure to Domo, Procore, or similar project management systems
Working Conditions The Construction Field Coordinator will work in an office environment and will sit at a local branch.
Physical Requirements This role will require standing, walking, moving, carrying, bending, reaching, handling, pushing and pulling, driving and lifting.
What We Offer:
• Competitive base pay + bonus based on company performance ($30-45k avg.) • Annual Tribe Appreciation Tour, holiday & volunteer events
• Upward mobility - we promote from within 80% of the time
• When you win, you own it—our Employee Ownership Program lets you share the upside
• Tuition Reimbursement Program - we invest in your development!
• Work-life balance - 2 weeks PTO and 6 paid holidays
• US: Affordable and comprehensive benefits package including medical, dental, vision, long & short-term disability, company-paid life insurance, 401(k) and company match & paid maternity leave
• Canada: Affordable and comprehensive benefits package including medical, dental, long & short-term disability, and company paid life insurance
The anticipated salary range is the expected hiring range for this role in Texas is $13.29 - $15.64. Final compensation will be based on an evaluation of each candidate's qualifications, relevant experience, demonstrated capabilities, and work location.