About this role
JAC Recruitment (Germany) GmbH is a recruiting service provider of the JAC Group with 25 offices in 11 countries worldwide. For a leading Japanese semiconductor inspection solutions company, we are looking for a
HR Generalist (m/f/d)
**Responsibilities**
HR & Talent Management
- Collaborate with hiring managers and external agencies to source, interview, and onboard candidates for technical, administrative, and other roles. - Conduct structured interviews, manage offer processes, pre-employment screenings, and maintain applicant records. - Support employee onboarding, offboarding, status changes, and HR record-keeping. - Coordinate training and development programs, including external workshops for technical/soft skills and mandatory compliance/safety trainings. - Foster positive employee relations through engagement initiatives, open communication, conflict resolution, performance guidance, and confidential handling of concerns, grievances, or investigations.
Payroll, Benefits & Compensation
- Oversee the monthly payroll cycle to ensure accuracy, timeliness, and full compliance with German labor laws, tax regulations , and social security contributions. - Prepare payroll data, including auditing timesheets, verifying hours worked, calculating gross/net pay, processing deductions, bonuses, overtime, leave balances, and coordinating statutory contributions with accounting. - Perform final double-check and review of prepared payroll data to identify and resolve discrepancies, ensure data integrity, and confirm compliance. - Approve payroll runs for final processing and payment (in collaboration with accounting teams or external payroll providers as applicable). - Administer employee benefits enrolment, provide guidance on programs, and maintain accurate benefits records. - Analyze compensation data for market competitiveness and internal equity. - Respond to employee inquiries regarding payroll, pay calculations, deductions, and benefits.
Compliance, Policy & Additional Support
- Monitor and ensure adherence to labor regulations, working time rules, disciplinary procedures, and performance management. - Liaise with legal advisors on regulatory updates and develop localized HR policies aligned with global guidelines. - Develop and implement office policies/procedures to enhance efficiency and compliance. - Maintain organized company records, documentation, and confidential employee files.
Immigration, Global Mobility & Travel Support
- Coordinate immigration matters, including visa/work permit applications, sponsorships, documentation preparation, and compliance for employees on international assignments. - Support local and overseas field service engineers and staff with travel arrangements (flights, hotels, cars) and related documentation. - Liaise with global HR teams (e.g., Japan, Taiwan, USA, Ireland, Israel), external advisors, and authorities, to ensure timely resolution of immigration, travel, and cross-border issues. - Maintain accurate records for immigration/travel compliance.
Miscellaneous
- Identify ongoing administrative and HR needs; develop solutions and recommendations to continuously improve workflows, efficiency, and cost-effectiveness. - Maintain high ethical standards, comply with all company policies/procedures, and handle sensitive/confidential information with discretion. - Provide general support to employees, managers, and leadership on HR, administrative, or operational matters. - Report irregular issues or potential improvements to management for resolution. - Ensure effective communication and collaboration with supervisors, staff, global teams (e.g., Japan headquarters), customers, vendors, and external partners. - Participate in special projects, organizational initiatives, or other duties as assigned by leadership. - Contribute to maintaining a clean, safe, and productive work environment.
**Requirements**
- Valid working visa holder in the EU - Fluent command of English and German - Bachelor’s degree in Human Resources, Business Administration, Office Administration, or a related field (Associate’s degree or equivalent experience considered). - 4–7 years of progressive experience in HR operations, generalist functions, office administration, payroll, and/or immigration support. - Experience in a multi-national environment with global mobility/immigration coordination highly preferred. - Relevant certifications strongly preferred, especially Germany-recognized ones such as: o Personalfachkaufmann/-frau (IHK) o Geprüfter Betriebswirt/-in Personalwirtschaft (IHK) or similar advanced IHK certifications in personnel/HR management o International equivalents like SHRM-CP, PHR, or CIPD (particularly useful for global coordination) - Excellent verbal and written communication skills (multilingual capabilities a plus for global coordination). - Proven track record in improving HR/administrative workflows and ensuring regulatory compliance. - Strong interpersonal, negotiation, conflict-resolution, and customer service skills. - Exceptional organizational, multitasking, time management, and attention-to-detail abilities. - Analytical problem-solving mindset with integrity, professionalism, and strict confidentiality. - In-depth knowledge of HR best practices, employment/labor laws, payroll compliance, and immigration/visa processes (international experience preferred). - Proficiency in Microsoft Office Suite and HRIS/payroll platforms (e.g., Personio, Workday, BambooHR, HiBob); familiarity with office management tools. - Basic understanding of import/export regulations and purchasing/inventory processes. - Ability to handle sensitive information and work effectively across global time - This position combines remote work and in-office collaboration, depending on business needs and geographic location.