About this role
Department: Operations
Work Arrangement: Remote
Job Type: Independent Contractor, Full Time
Work Schedule: US Time Zone (candidate expected to be flexible with the client's preference)
Locations: Philippines, LATAM, South Africa, Kenya, and other remote regions with excellent English communication skills
About Pearl TalentPearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Hear why we exist, what we believe in, and who we're building for: WATCH HERE
Why Work with Us?At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.
Role OverviewThe Business Operations Specialist supports day-to-day execution across systems, processes, and cross-functional workflows. This role focuses on operational coordination, data accuracy, project support, and process improvement to keep teams aligned and moving efficiently.
You will work closely with multiple functions to maintain clean systems, track performance, and streamline workflows. This role is ideal for highly organized professionals who enjoy bringing structure to fast-moving environments and supporting execution at scale.
Your ImpactYour work ensures teams operate with clarity, consistency, and reliable data. By improving workflows and maintaining operational hygiene, you help reduce friction and enable faster decision-making. Your contributions strengthen execution and scalability across the organization.
Core ResponsibilitiesOperations Systems & Data Support — 30%Maintain accuracy and organization across operational systemsSupport CRM, project management, and internal toolsPerform data cleanup, validation, and documentationEnsure consistent system usage and process adherenceReporting & Performance Tracking — 25%Track key operational and business metricsMaintain dashboards and recurring reportsSupport leadership with data insights and summariesIdentify trends and areas for operational improvementProject & Workflow Coordination — 20%Support cross-functional projects and initiativesTrack tasks, timelines, and deliverablesMaintain documentation and status updatesEnsure smooth handoffs between teamsCross-Functional Operations Support — 15%Coordinate with teams across Sales, Marketing, Ops, and LeadershipSupport meetings, follow-ups, and action trackingTroubleshoot operational questions and system issuesHelp standardize workflows and communicationAdministrative & Execution Support — 10%Assist with scheduling, documentation, and coordinationSupport leadership with operational follow-throughHandle sensitive information with discretionKeep priorities organized and visibleRequirements
Must-Haves (Required)1–2+ years of experience in operations, coordination, or support rolesStrong organizational and execution skillsComfort working with data, systems, and spreadsheetsAbility to manage multiple priorities simultaneouslyExcellent written and verbal English communicationHigh attention to detail and follow-throughProven ability to work independently in a remote setup Nice-to-Haves (Preferred)Experience supporting cross-functional or startup teamsExposure to process improvement or documentationBackground in sales ops, rev ops, or project coordinationExperience supporting leadership or executives Tools ProficiencyMust-Haves (Required)Spreadsheets: Google Sheets or Microsoft ExcelCommunication: Gmail/Outlook, Slack, Zoom, Microsoft TeamsGoogle Workspace: Docs, Sheets, Slides, DriveExperience with at least one CRM or project management tool Nice-to-Haves (Preferred)CRM: HubSpot, Salesforce, PipedriveProject Management: Notion, Asana, Jira, ClickUp, Monday.comAutomation: Zapier, Make (Integromat)Analytics & Reporting toolsDocumentation tools (Notion, Confluence)Benefits
Competitive Salary: Based on experience and skillsRemote Work: Fully remote — work from anywhereGenerous PTO: In accordance with company policyDirect Mentorship: Access to global industry leadersLearning & Development: Continuous growth resourcesGlobal Networking: Work with international teamsHealth Coverage (Philippines only): HMO after 3 months (full-time)
Our Recruitment Process Application Skills Assessment Initial Screening Top-grading Interview Client Matching Job Offer Onboarding
Ready to Join Pearl Talent?Build a long-term remote career supporting execution, systems, and operational excellence. Join Pearl Talent and grow by owning workflows, improving clarity, and enabling teams to perform at their best.