About this role
Key Areas of Responsibilities · Supervision of office assistants to carry out daily general administration functions such as mailing & courier services, internal circulation, grocery items, cheques deposit, document scanning, collection of IPO forms & prospectus & reception. · Provide general administration support such as procurement of stationery items, newspaper & magazines, printing, flower/plant maintenance & arrangement · Maintenance of coffee machine and replenish grocery items for common use · Support the development of administration policies and procedures · Counter-check the accuracy of scanning of customer account information in DMS system · Provide support in facilities management and renovation projects. · Coordinate with building management offices in dealing with office maintenance works. · Administrator for the Security System on door access rights, generate weekly & monthly access reports and CCTV recording records backup. · Staff card / visitor card production & maintain staff photo library. · Lift card issuance & cancellation and maintain update records. · Coordinate & conduct fire drill, office safety inspection & fire service maintenance. · Coordinate with vendors for office general cleaning, carpet cleaning & pest control services. · Back up the reception services if necessary Requirements · Degree holder in business administration or related disciplines · Minimum 5 years solid experience in general administration gained from financial institutions · A good team player and able to work under minimum supervision · Experience and knowledge in facility management · Excellent customer servicing attitude and professional telephone manner. · Good command of spoken English, Cantonese and Putonghua.
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