About this role
Key Areas of Responsibilities
• Handle telephone inquiries, coordinate deliveries, and manage postal correspondence. • Manage office access and access card issuance and logs. • Coordinate procurement and inventory for office and pantry supplies, and facilities. • Assist vendor relations and invoice processing. • Maintain pantry, meeting rooms, vacant workstations, and seating charts. • Maintain office records and administrative documentation. • Coordinate travel arrangements and travel insurance reporting. • Manage VIP guest requests (transportation, hotel, dining, etc). • Support senior management as needed (expense, scheduling, etc). • Arrange issuance and termination of corporate cards. • Support and execute facility projects (relocations, renovations, maintenance, cleaning, etc). • Work closely with building management company. • Assist Business Continuity Planning (BCP) related tasks. • Plan and execute office events (year-end activities) and support business-led events. • Perform ad hoc administrative duties as required. Requirements
• Degree holder in any disciplines. • Minimum 2+ years of relevant experience in administrative functions (preferably in financial or multinational company). • Native-level Japanese proficiency and business-level or higher English proficiency. • Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint). • Strong organizational skills with high attention to detail. • Ability to handle multiple tasks effectively and well time management. • Flexibility to take on new and ad hoc assignments beyond routine responsibilities. • Strong interpersonal skills, with the ability to build effective relationships with colleagues and clients while demonstrating professionalism and empathy. • Discretion and confidentiality skills. • Dependability and strong work ethic and sense of accountability.
Stay informed on CITIC CLSA Job Opportunities Not the right fit? You can create a job alert to receive our latest job openings that meet your interest.