About this role
Responsibilities: Strategy, Planning, SOP and Guidelines
• Techno-Commercial Strategy and Initiatives • Understand the Techno-Commercial strategy and plan for Site • Take necessary actions in own area of work to implement strategic initiatives (Site specific) as per plan Core Procurement,
• Purchase Requisition (PR) Review • Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR • Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)
• Strategic Sourcing for Capex, Opex, Bulk Material & Services. Contribute to the strategic sourcing process by participating in activities such as: • Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category • Preparing the request for information (RFI) document for bidder evaluation • Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams) • Preparation of the Request for Proposal (RFP) document • Organizing and planning pre-bid meetings based on the queries and communication requirements from vendors • Technical and Commercial bid evaluation of vendors • Conducting fact-based negotiations/e-auction with shortlisted bidders • Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA.
• Contract Preparation and Order Placement • Prepare contract document as per stated protocols & standard templates • Set up the approved contract record within the ERP system, using the appropriate system steps and functionality • Maintain the contract document for future reference as per defined document management policy • Send the contract to vendor and all identified stakeholders • Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG) / Customs related documents from vendor as per requirements Procurement through Rate Contracts • Based on approved NFA, prepare, review and issue rate contracts • Prepare master outline agreement (OA) in ERP system based on rate contract • Prepare PO / SO for procurement under valid rate contract
Associated Procurement Activities
• Post Order Management • Prepare Billing Break Up and get it uploaded in SAP, if applicable • Expediting of ordered materials for timely delivery • Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery • Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc. • Facilitate closure of contracts and take necessary actions • Manage inbound logistics services for other Ex-Works Domestic Supplies • Execute contingency plans in case of immediate business requirements
• Supplier Management – • Supplier/ Vendor Identification and Onboarding • Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation • Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments • Check details of forms submitted by vendor for their completeness and validity of documents • Interact and take approval of Quality/ User/HSE department for vendor assessment if required • If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor • Populate required data and documents into MDG/Ariba system to get vendor code created in SAP
• Supplier/ Vendor Performance Management • Contribute to performance evaluation, management and development planning of suppliers/vendors for assigned category by partaking in activities such as: • Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated • Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment • Assigning performance levels to vendors, reviewing vendor scorecard, and checking if the performance is meeting desired level • In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters • In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement Supplier/ Vendor Engagement • Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value addition to business
• Data management • Data Analytics • Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories • Identify and seek opportunities to improve efficiency and value by analyzing data • Contribute to action planning and implementation based on data analytics performed for assigned categories
• Risk Management • Assist in identifying all procurement risks for assigned categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register) • Provide support in evaluation and prioritization of the identified risks on their likelihood, impact and controllability • Contribute to the preparation of risk mitigation plan and update of the category risk register
• Education: Graduate in Mechanical/Electrical/Production Engineering • Preferred: Certification in SAP (Materials Management module) • Experience: Minimum 5 years independently managing all buying and can manage material planning as per production plan.