About this role
Purpose
To lead the effective administration of the school’s SIMS information management system in order to accurately record and organise all student data, ensuring compliance with GDPR legislationTo organise and develop the school’s production of data to report on GCSE results, assessment, progress and behaviour through the use of SIMS, SISRA and interaction with other external databasesTo organise and administer the school’s examination system ensuring compliance with JCQ regulations
Main Responsibilities
Exams
Liaise with the SENCo and Access Arrangement Coordinator to ensure that candidates’ access arrangements and reasonable adjustments are providedLiaise with heads of department/directors of faculty to ensure that examination requirements for the subject are metLiaise with the site management staff, ICT staff and invigilators to ensure that examination rooms are set up and organised in accordance with JCQ exam regulationsConsider the impact of exams on the wider school community and make appropriate arrangements to re-arrange staff and room coverAdminister correct exam entries in SIMS and submit entries and amendments to awarding bodiesApply for candidate special considerationEnsure the security of examination question papers and scripts in accordance with JCQ and awarding body regulationsDispatch completed examination papers and NEA samples to the appropriate examinersEnsure all exam policies are compliant and up-to-dateProduce examination timetables for students and ensure their distributionImport examination results into school and organise distribution of examination results for studentsProvide examination data to the Local Authority and DioceseIssue Exam Certificates to candidates and assist in the planning Presentation Evening
Administration
Organise the recruitment of examination invigilatorsOrganise the training of invigilatorsProduce exam timetables, seating plans, organise internal and external exam seriesAdminister examination post-results servicesRespond to parent/carer enquiries regarding examinations and other general student issues.To arrange room changes as a result of cover or exam implications or other requests as necessary.To cover school reception each lunchtime and during other periods of absence, including any periods of sickness absenceUndertake a wide range of day to day, one-off and occasional administrative procedures, including general administrative duties as appropriate to the grade of the post as requested by the Senior Business Manager
Professional and Personal Development
Attend training courses relevant to the post, ensuring continuing personal and professional developmentAttend Exams network meetings and conferencesKeep up to date with DfE, JCQ and awarding body changes and communicate with relevant staff
General Duties
To act in accordance with provisions of the School Staff Code of Conduct.To abide by the School Data Protection PolicyTo use information technology systems as required, in compliance with the School IT PolicyTo carry out the responsibilities of the post with due regard to all or any of the School equality and diversity policiesTo operate in accordance with Health and Safety Legislation, which specifies that all employees have a duty to work safely and not to put others at riskTo take part in performance management and undertake/ participate in training as appropriateTo comply with and follow all other school policies and procedures in force and also with the conditions of service stipulated within the contract of employmentTo have an involvement in other associated duties as discussed and agreed with the HeadteacherOther Specific Duties
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual taskundertaken may not be identified. It is not a comprehensive statement of procedures and tasks, but sets out the main expectations of the school in relation to the post holder’s professional responsibilities and duties. This post is subject to Enhanced DBS disclosure.
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task may not be identified.
The post holder will be expected to comply with all reasonable requests from the Headteacher to undertake work of a similar level that is not specified in their job description.