About this role
Job summary
Are you highly organised, detail-focused, and passionate about supporting high standards of governance? We are looking for a Governance Administrator to join our busy and supportive team.
This is a fantastic opportunity to play a key role in ensuring robust governance processes that support safe, effective services.
As a Governance Administrator, you will provide essential administrative support to the governance function. You will help coordinate processes, maintain accurate records, and support meetings and reporting that underpin quality and compliance.
No two days will be the same this is a varied and rewarding role where your attention to detail and organisational skills will make a real impact
Main duties of the job
Provide comprehensive administrative support to the governance team Organise and minute meetings, ensuring accurate record keeping Maintain governance databases and documentation Support incident reporting processes and data tracking Assist with audits, reports, and compliance monitoring Liaise with internal teams to ensure timely information
About us
At Benenden Hospital we put patients at the heart of everything we do. We attract kind, compassionate, and talented people to our ultra-modernprivate hospital, which opened in 1907 and has been rated as Outstanding by the CQC.We hold JAG accreditation for Endoscopy and have a beautiful setting in the middle of the Kent countryside.
Benenden Hospital offers excellent working conditions and facilities. We promote flexible working and a healthy work/life balance. We are committed to professional development and have excellent training and education facilities. We work hard to make sure that everyone at Benenden Hospital feels involved and shares our values and vision for the future.
Job description Job responsibilities
Purpose: To provide a high standard of administrative support to the Governance team to enable the delivery of a robust governance framework which supports the delivery of high quality and safe services
The post holder will: Develop/maintain and be responsible for timely and effective management of key Governance systems.
Organise meetings and undertake administrative tasks to ensure agendas, minutes and all relevant documentation is managed appropriately.
Undertake specific project work when required.
Work as an integral member of the Governance Team supporting all team members in administrative duties deputizing for the Governance Coordinator where appropriate
Key Result Areas
Assist the Governance Team with a wide variety of administration tasks.
Organise and administrate the relevant Committee meetings, which include diary invites, agendas, documentation & minutes.
Assist with the inputting of data into regulatory databases.
Assist with completion of monthly and quarterly data reporting using risk management database.
Coordinate and administrate central database for patient leaflets produced internally and externally.
Cleanse data on Datix, including duplicate contacts and other incorrectly logged information.
Undertake administrative tasks for completion of PLACE audit.
Assist with administration of PolicyStat.
Routinely collaborate with patients to gain patient experience feedback, including PROMS data or equivalent.
Support the Head of Governance, Compliance and Risk and the Clinical Governance & Risk Leads with delegated administration duties.
Understanding of tasks undertaken by other members of the Governance Team and cover key tasks, when required.
Person Specification
Qualifications Essential
Educated to GCSE or equivalent experience. Demonstrate experience of good customer care and communication skills. xcellent IT skills including Word & Excel Proven ability to prioritise workload and undertake multiple tasks under pressure Methodical and well organised with a high level of attention to detail Demonstrates team working ethos as well as being able to work under own initiative Ability to work well in a team, as well as be able to progress own workload effectively. Positive, can-do approach and aptitude and willingness to support achievement of goals.
Desirable
Desirable minute taking experience
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Benenden Hospital
Address Goddard’s Green Road
Benenden
Cranbrook
Kent
TN17 4AX
Employer's website https://www.benendenhospital.org.uk/ (Opens in a new tab)