About this role
Job summary
We are seeking a proactive and organised Project Support Administrator to join the Capital Projects Department at Hinchingbrooke Hospital. This role will provide vital administrative and coordination support to ensure the smooth delivery of capital and estates projects across North West Anglia NHS Foundation Trust.
The post holder will support Project Managers and the wider Capital Projects team with key administrative duties including minute-taking, document control, requisition processes, and coordination of meetings with internal and external stakeholders. The role is integral to maintaining project governance, communication, and efficiency across the department.
Main duties of the job
Arrange and coordinate project meetings, including programme board sessions, site progress meetings, and stakeholder workshops.Support the
Capital Projects PMO function by assisting in the coordination of project governance activities, documentation, and performance reporting.
Assist with diary management, meeting room bookings, and logistics for on-site and virtual meeting
Support basic monitoring of expenditure by tracking requisitions, invoices and approvals, escalating discrepancies to Project Managers or the Project Support and Business Manager.
About us
Priority will be given to colleagues identified as at risk through the Trust's redeployment process.
Job description Job responsibilities
Please see attached detailed Job Description and Personal Specification for more information regarding this role.
Person Specification
Education Essential
GCSEs (or equivalent) in English and Maths NVQ Level 3 qualification in Business Administration or equivalent experience Knowledge of office systems, document control, and data management Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)
Desirable
Understanding of NHS or public sector project environments Familiarity with Allocate, ESR, or other HR/workforce systems
Experience Essential
Previous experience providing administrative support within a busy team environment Experience maintaining accurate records, minutes, and reports Experience supporting basic financial processes such as requisitions, invoice tracking or payment follow-ups in line with organisational procedures
Desirable
Experience supporting project or programme management activities Experience of working within the NHS or a similar large organisation
Skills Essential
Strong organisational and time-management skills Ability to work accurately with attention to detail Able to manage multiple priorities and meet deadlines Ability to maintain confidentiality and handle sensitive information appropriately Ability to proactively share information, updates and actions with multiple stakeholders, ensuring timely and accurate communication to support project delivery and governance
Desirable
Competent in updating systems and data logs (e.g., risk registers, HR databases)
Communications Essential
Excellent written and verbal communication skills Ability to take accurate minutes and distribute actions promptly Confident in liaising with internal and external stakeholders
Values and Behaviours Essential
Experience of working in environments with incidental contact with patients, visitors or service users, demonstrating professionalism, courtesy and sensitivity at all times Ability to work effectively under pressure, managing competing deadlines and responding calmly to challenging or sensitive situations
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name North West Anglia NHS Foundation Trust
Address Hinchingbrooke Hospital
Hinchingbrooke Park
Huntingdon
PE29 6NT
United Kingdom
Employer's website https://www.nwangliaft.nhs.uk/ (Opens in a new tab)