About this role
Job summary
An exciting opportunity has arisen to join the Pharmacy department to lead on roster management.
The role will be 22.5hours a week, ideally spread across 3-5 working days, but we are open to flexible working and accommodating your preferred working days and hours.
You will support the pharmacy Senior Leadership Team and Trust Rostering department in a key project to implement e-rostering and e-job planning across the Pharmacy Department. Based in the Pharmacy Business & Administrative Team, your main day to day duties will include working with Team leads to produce rotas that enable smooth and professional running of the Pharmacy Department. The role will also involve project and general administrative support to keep the departmental electronic roster accuratelymaintained.
This role will be heavily based on use of the e-rostering system(Allocate)as well as use of Excel planners, for complex rotas with many shift types.
The candidate must thereforebe someone who ishighly computer-literate, with exceptional attention to detail and has a logical approach to work.
Main duties of the job
To supervise and administer the Electronic Rostering system for the Pharmacy departmentin accordance withlocal departmental agreement, including accurately reflecting TOILaccrued, bank,overtimeand enhanced pay shifts.
To work closely with team leads to co-produce rosters for various shift types, that provide efficient staff time utilisation.
To support the implementation of Pharmacy Job Planning programmeand other e-roster projects, in collaboration with the Pharmacy ProgrammeManager.
Tomonitore-rostering system issues to ensure maximisation of Bank & Electronic Rostering benefits for the Trust.
To provide a high-quality business administrative support and advice to the Pharmacy Directorate. Ensuring that all administrative activities are executed with maximum efficiency and effectiveness, with particular emphasis on appropriateness, accuracy, and timeliness.
About us
At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.
As part of the NHS People Promise, your wellbeing is our priority, and we are committed to ensuring our employees achieve a healthy work-life balance supported by our flexible working options and by making reasonable adjustments where possible. We believe no-one should have to sacrifice family, friends, or their personal interests for work. We are a modern employer able to attract and retain high quality staff through our commitment to the NHS People Promise.
As an employer, we foster an inclusive environment where everyone feels valued, supported, and empowered to contribute their best. We want to ensure that our workforce is representative of the population we serve. More information - inclusive practice people promise.
Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning & OD Team. These include topics such as communication, wellbeing, team development, cultural competency, and values.
Please click below to view our EDI page: Equality, Diversity, and Inclusion - The Dudley Group NHS Foundation Trust (dgft.nhs.uk)
Job description Job responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.
Person Specification
Qualifications & Education Essential
GCSE Maths and English Language - grade c or equivalent NVQ 3 or equivalent
Desirable
Management and Business Diploma or equivalent
Knowledge and Training Essential
Computer literate including Microsoft Word, Powerpoint, Outlook and Excel. Interested in learning new IT programmes and systems Ability to learn quickly and independently
Experience Essential
Experience in creating and/or managing staff rotas (specific Allocate Healthroster experience would be preferable) Experience with accurate data inputting Experience of working with a wide range of stakeholders Experience in providing training (preferably in systems and/or databases)
Desirable
Previous experience within the NHS Worked within projects or direct project management experience (e.g. planning, implementation and monitoring performance) Experience of providing data reports to key/senior stakeholders
Communication & Relationship Skills Essential
Communication & Relationship Skills Effective communication skills (verbal and written) Able to work collaboratively, both in person and via online platforms (e.g. MS Teams) Ability to build trust and communicate effectively with all stakeholders Confident telephone manner Can hold difficult conversations Open-minded, treats colleagues with respect
Analytical & Judgement Skills Essential
Exceptional attention to detail and accuracy Able to use initiative to problem solve / trouble shoot
Planning & Organisational Skills Essential
Able to be flexible/adaptable in meeting the demands of work Inquisitive and passionate about service improvements Able to effectively prioritise and work to deadlines
Equality, Diversity, Inclusion and Trust Values Essential
Able toprovidesafe,caring,and effectiveservices. Values and behaviours that reflect the Trust values of Care, Respect and Responsibility Commitment to creating a diverse and inclusive workplace that is free from discrimination and where people feel they belong and their contribution is valued.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name The Dudley Group NHS Foundation Trust
Address Russells Hall Hospital
Pensnett Rd
Dudley
DY1 2HQ
United Kingdom
Employer's website https://www.dgft.nhs.uk/ (Opens in a new tab)