About this role
Job summary
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY POWYS HEALTH BOARD.
We are looking for an organised, motivated and reliable individual to join our busy and friendly Estates admin team. The post holder will need to work flexibly to support the smooth running of the Estates Department. The successful candidate will be able to demonstrate strong administrative and clerical skills.
Main duties of the job
Provide a clerical, administrative and full secretarial service to theFacilities/Estates within the Health Board.
Process, monitor and receipt requisitions via the Oracle financial system in line with the standing financial instructions at the request of budget holders.
Make and receive phone calls (08.00 -16.00), using initiative and judgement when handling enquiries. Take action and provide feedback as appropriate, ensuring that messages are relayed and action is taken.
Provides a secretarial service to the Department and will have the ability to prioritise work and deal with competing demands and interruptions.
We would particularly welcome applications from Welsh speakers; but even if you don't speak any Welsh, or want to develop your skills, don't worry: the health board will support you with training.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
This role is based at Bronllys Hospital.
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome
Person Specification
Qualifications and/or Knowledge Essential
GCSE English and Mathematics Typing/word processing qualification level 3 or equivalent experience
Desirable
European Computer Driving License
Experience Essential
Experience of using Microsoft packages Experience of developing relationships with external agencies and organisations
Desirable
Experience of administrative work, including arranging meetings, handling telephone enquiries, receiving visitors in a friendly and efficient manner and establishing and maintaining office systems both electronic and manual. Knowledge of Oracle syste
Aptitude and Abilities Essential
Excellent verbal and written communication skills Ability to identify, prioritise and work to short deadlines Able to work without supervision to achieve the objectives of the post Ability to design and layout reports, forms and other documents to a high quality and appropriate format Ability to take accurate minutes Ability to prepare information for meetings and seminars Ability to communicate clearly and succinctly, both orally and written Ability to collate and undertake a basic analysis of data
Desirable
An understanding of the Data Protection Act particularly in relation to confidentiality Some ability to speak, read and/or write Welsh, or an eagerness to learn.
Values Essential
Communicate and build effective working relationships with colleagues at all levels both internally and externally
Other Essential
Able to work hours flexibly
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Powys Teaching Health Board
Address Bronllys Hospital
Brecon Road
Bronllys, Brecon
LD3 0LU
Employer's website https://pthb.nhs.wales/working-for-us/ (Opens in a new tab)