About this role
Job summary To provide an excellent administrative and customer service support function within the Theatre Department, being the first point for all contact coming into the department via telephone; email or face to face, ensuring all queries are dealt with effectively by the most appropriate person. To work with the Theatre Manager to provide administration support as required
Main duties of the job Knowledge and use of hospital IT systems such as SAP, HMS, Outlook, Pirana etc. Transfer all patient booking details onto theatre outlook diaries, highlighting any potential inhibitors to the booking request to the Theatre Manager / Theatre Management Team Proactively lead on ensuring compliance with short notice booking processes Manage list order changes on SAP/Diary Coordination and printing of theatre list for following day at an appropriate time. Manage changes to theatre lists and printing of updated lists and share with relevant teams/departments. To give full support to the Theatre Management team in updating and implementing new processes and procedures as required. Process all charge sheet updates on diary, including codes; times; specimen and other checks postsurgery. Answering telephone, dealing with queries, passing messages to Theatre Manager / theatre staff. Upload information from emailed variances received from wards / preadmission to diary and SAP. Administration preparations of the diary, ready for Friday meeting and checks and update. Follow up tasks after weekly theatre planning meeting. Produce monthly theatre meeting minutes. Correct archive of theatre implant books, registers.Add Anaesthetic rota to theatre diary. Enter estates and engineering Pirana requests for Theatre Department Access control fingerprint request and activation Support purchasing request as required. General administration tasks including but not limited to document laminating;
About us Theatre Administrator/Spire Nottingham/Tollerton/Bank/Ad-Hoc Shifts/ Competitive Rates of Pay
Spire Nottingham Hospital has an exciting opportunity for Theater Administrator to join the bank team.
"Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services."
Our vision is to be recognised as a world class healthcare business bringing together the best people who are dedicated to developing excellent clinical environments and delivering the highest quality patient care.
Job description Job responsibilities Theatre Administrator/Spire Nottingham/Tollerton/Bank/Ad-Hoc Shifts/ Competitive Rates of Pay
Spire Nottingham Hospital has an exciting opportunity for Theater Administrator to join the bank team.
"Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services."
Our vision is to be recognised as a world class healthcare business bringing together the best people who are dedicated to developing excellent clinical environments and delivering the highest quality patient care.
Duties and responsibilities:
To provide an excellent administrative and customer service support function within the Theatre Department, being the first point for all contact coming into the department via telephone; email or face to face, ensuring all queries are dealt with effectively by the most appropriate person. To work with the Theatre Manager to provide administration support as required.
Administration tasks:
Knowledge and use of hospital IT systems such as SAP, HMS, Outlook, Pirana etc.Transfer all patient booking details onto theatre outlook diaries, highlighting any potential inhibitors to the booking request to the Theatre Manager / Theatre Management TeamProactively lead on ensuring compliance with short notice booking processesManage list order changes on SAP/DiaryCoordination and printing of theatre list for following day at an appropriate time.Manage changes to theatre lists and printing of updated lists and share with relevant teams/departments.To give full support to the Theatre Management team in updating and implementing new processes and procedures as required.Process all charge sheet updates on diary, including codes; times; specimen and other checks postsurgery.Answering telephone, dealing with queries, passing messages to Theatre Manager / theatre staff.Upload information from emailed variances received from wards / preadmission to diary and SAP.Administration preparations of the diary, ready for Friday meeting and checks and update.Follow up tasks after weekly theatre planning meeting.Produce monthly theatre meeting minutes.Correct archive of theatre implant books, registers.Add Anaesthetic rota to theatre diary.Enter estates and engineering Pirana requests for Theatre DepartmentAccess control fingerprint request and activationSupport purchasing request as required.General administration tasks including but not limited to document laminating; printing; scanning photocopying.
Who we're looking for: GCSE level educationCompetent in use of PC with knowledge of various Microsoft applications Previous experience in a hospital environmentPlanning and organisation skills Ability to manage time and prioritise appropriately Theatre Admin team member is expected to liaise with the Theatre Manager or the Deputy Theatre Manager when resolving problems.
Benefits: Bank colleagues are paid weeklyWe offer competitive rates to our bank colleagues who work on a flexible basis, often to cover busy periods, sickness, or annual leaveSave an average of £50 per month with our free onsite car parkAccess to Spire Healthcare pensionAccess to Blue Light Card discountsSmartspending discounts (in addition to Blue Light discounts) via 'Spire for You'Wellbeing Centre access via 'Spire for You'Free uniformFree DBSFull induction, including mandatory training updatesOpportunities for further training and progression into permanent postsKnowledge, support and guidance through your recruitment journey from Spire's specialist Resourcing Team
Our Values:
We are extremely proud of our heritage in private healthcare and of our values as an organisation: Driving clinical excellenceDoing the right thingCaring is our passion.Keeping it simpleDelivering on our promisesSucceeding and celebrating together
We commit to our employees' well-being through work life balance, on-going development, support and reward.
Spire Healthcare are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference, it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.
Closing date: In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.
For us, it's more than just treating patients; it's about looking after people.
Person Specification
Qualifications Essential
GCSE level education Competent in use of PC with knowledge of various Microsoft applications Previous experience in a hospital environment
Desirable
GCSE level education Competent in use of PC with knowledge of various Microsoft applications Previous experience in a hospital environment
Experience Essential
GCSE level education Competent in use of PC with knowledge of various Microsoft applications Previous experience in a hospital environment
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).
Employer details Employer name Spire Healthcare Ltd
Address Tollerton Ln, Tollerton, Nottingham NG12 4GA
Nottingham
NG12 4GA
Employer's website https://www.spirehealthcare.com/ (Opens in a new tab)