About this role
Job summary
An exciting and rare opportunity has arisen for a motivated and enthusiastic individual to become an Administrator Across both The Community Rehab Team and Personality and Complex Trauma Service
The successful candidate will play a vital role in ensuring that the day-to-day operations run smoothly whilst meeting challenges head on. We require a highly organised and motivated individual to ensure comprehensive administrative services are provided to support both the clinical and non-clinical team.
The successful applicant will need to be organised, methodical and be willing to develop their role with the needs of the service.
This varied and interesting role would be an ideal opportunity for someone who enjoys working within a busy team and wants to make a real difference to improving our services
To discuss this opportunity in more detail or to arrange an informal visit please contact: Hannah Darrant (Team Manager) on 07966382940 or [email protected]
Main duties of the job
This will include, but is not limited to:
To provide a high standard of service to all colleagues resulting in safe and effective treatments for service users & their families/carers
Identifying and maintaining Training Needs Analysis for the service
Accessing, running and developing reporting tools
Representing the service at appropriate meetings and forums
Diary management
Liaising with internal and external providers
Inputting data accurately
Navigating and updating clinical systems and electronic databases
Supporting meetings, including the arranging, distribution of papers and note / minute taking
Maintaining the services' shared online workspace
To respond to queries and incoming calls, emails and face to face interactions on a daily basis
To ensure confidentiality is maintained at all times adhering to Trust and national policy regarding same.
Managing own workload, seeking advice when required
Performing routine office procedures including typing of reports, letters and other documents, opening and distributing correspondence, dealing with outgoing post, photocopying, filing, scanning and faxing in accordance with current trust procedures.
Providing support to the service manager and team, including reports, letters, e-mails and minutes.
To have a thorough working knowledge of electronic systems including e mail, online workspaces, Clinical systems and Datix and to update these systems in a timely and accurate manner where required.
About us
Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do.
You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We're really proud of this!
We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.
Whether you're taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has arange of rewarding health and social care careers in a county that's friendly, fascinating, affordable and brimming with everything you need to live a happy life.Visitbeinlincolnshire.comto find out more.
Job description Job responsibilities
Please view the attached Job Description and Person Specification documents for complete details regarding this post.
When completing your application, please demonstrate how you meet the role criteria.
We can also offer you many staff benefits to help support you which include:
Early access to Psychological Therapies and Physiotherapy
Competitive annual leave allowance
Car leasing scheme
NHS pension scheme
Free eye tests
Money saving options through our salary sacrifice scheme
Discounts on major high street retailers and restaurants
Get in touch today:
Our friendly team is here to answer any questions you may have about our roles. For more information, please contact Hannah Darrant, Clinical Team Manager via email at [email protected]
Applicants must have the right to work in the UK - sponsorship is not available.Please provide details of the visa type and expiry date in your application. Failure to provide the required information will result in your application being rejected.
Person Specification
Qualifications Essential
RSA III / Diploma level qualification in Word processing and shorthand or equivalent in typing/word-processing. NVQ 3 in Business Administration or equivalent level of experience in similar role. GCSE in English, grades A-C or grade 9-4 or level 2 Literacy or equivalent;
Desirable
Customer Service Qualification I.T Qualification Management Qualification
Experience Essential
Advanced use and knowledge of Microsoft Office, particularly Word/Excel/PowerPoint/Publisher/electronic diary management Word processing/IT skills Extensive amount of working in an administrative position Communicating with people on all levels Advanced Minute Taking skills Organising events
Desirable
Audio typing skills Knowledge of Trust database systems Planning and scheduling experience NHS Experience
Skills Essential
Ability to persuade and influence others to enable collaborative working Demonstrate good written and verbal communication skills Use own initiative and manage time effectively Able to demonstrate good organisational skills
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Lincolnshire Partnership NHS Foundation Trust
Address Saxon Court, St George's Site
Long Leys Road
Lincoln
LN1 1FS
Employer's website https://www.lpft.nhs.uk/ (Opens in a new tab)