About this role
Role Overview We are seeking a highly organized and detail-obsessed HR Virtual Assistant (Payroll & BenefitsFocus) to serve as the operational backbone of our HR function. This role is firmly rooted in the“Generalist” side of HR, with a strong emphasis on payroll preparation, benefits administration,and financial accuracy across the employee lifecycle. You will be the guardian of our people data — ensuring records are accurate, payroll inputs areflawless, benefits are administered correctly, and our HR systems remain audit-ready at alltimes. The ideal candidate has a systems-first mindset and a comfort level working at the intersectionof HR and finance. You love clean spreadsheets, reconciled numbers, compliant records, andprocesses that run smoothly behind the scenes. Key Responsibilities Employee Records Management●Maintain complete and accurate digital personnel files, including contracts, amendments,compensation changes, and statutory documents●Ensure all documentation is signed, filed, and easily retrievable Payroll & Benefits Support (Primary Focus)●Prepare and validate monthly payroll inputs, including overtime, unpaid leave, bonuses,commissions, and allowances●Reconcile payroll data against attendance, leave records, and approved changes●Support benefits administration (enrollments, changes, terminations) and maintainaccurate benefits records●Partner with finance/bookkeeping teams to ensure payroll accuracy and timelyprocessing Onboarding & Offboarding●Manage administrative onboarding logistics (employee setup, documentation, payrolland benefits enrollment)●Coordinate offboarding processes, including final payroll inputs, benefits cessation, andaccess revocation Leave & Attendance Management●Monitor attendance logs and leave balances●Process leave requests in line with company policy and payroll cutoffsCompliance & Credentialing●Track visas, certifications, benefits eligibility, payroll-related compliance documents, andpolicy acknowledgments●Ensure the company remains audit-ready from both an HR and payroll perspective HR Correspondence●Draft professional internal documentation, including employment verifications,compensation letters, benefits communications, and policy updates Data, Reporting & Systems●Maintain HR and payroll trackers and produce regular reports on headcount, payroll changes, leave usage, and benefits costs●Audit HRIS and payroll data regularly to ensure it remains the single source of truth●Troubleshoot basic HRIS and payroll system issues Skills & Qualifications HR & Payroll Experience●Minimum of 2+ years in HR administration or HR Generalistsupport with significant payroll and benefits exposure Bookkeeping / Accounting Background●Practical experience supporting payroll, reconciliations, or financial record-keeping Operational Discipline●Exceptionally detail-oriented with a strong ability to spotdiscrepancies in payroll data, contracts, or spreadsheets●Confidentiality & Ethics: Proven ability to handle sensitive employee and financial information with discretion and integrity Technical Proficiency●Experience with HRIS and payroll platforms (e.g., Rippling, BambooHR, Gusto or similar)●Advanced skills in Google Sheets / Excel (formulas, reconciliation, data validation)●Professional Communication: Excellent written English suitable for payrolldocumentation, benefits communications, and formal HR correspondence