About this role
Looking for an exciting challenge? As an Office Manager & Team Assistant (f/m/d), you are the first point of contact for our employees and service providers. You are an organizational talent with a keen eye for detail, ensuring that our office is a place where everyone feels at home. You support management and the team in daily operations and maintain a clear overview even during stressful periods.
Your Tasks:
Office Management: Independent responsibility for office organization (managing contracts and deadlines), ordering office supplies, and coordinating external service providers (cleaning, IT support, maintenance). Reception & Communication: Providing a warm welcome to clients and applicants, as well as professional handling of mail and correspondence. Team Support: Supporting the team with administrative tasks, travel bookings, and travel expense accounting. Event Management: Organizing team events, meetings, and catering. Interface Function: Close cooperation with the accounting department (invoice preparation) and the HR department (onboarding of new employees). Workplace Atmosphere: Ensuring meeting rooms are ready for use and that "goodies" (fruit, drinks, coffee) are always in stock.
Your Profile:
Experience: You have completed commercial training (e.g., Office Management, Hotel Management) or a comparable qualification and have several years of experience in this field. Organizational Talent: You work in a structured manner, think ahead, take initiative, and possess a "hands-on" mentality. Communication: You have excellent German language skills and are business-fluent in English. IT Skills: Proficient in using MS Office (Word, Excel, Outlook) or Google Workspace. Personality: You are empathetic, discreet, and keep your smile even when things get hectic.
What We Offer:
A modern workplace in the heart of Hamburg with an open-office concept. Flat hierarchies and an open feedback culture. Public transport ticket (Jobticket), company pension scheme, and home-office options. Spenditcard: A benefit card topped up with €50 monthly. 30 days of vacation per year. A team that looks forward to your support and values your work.